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Job description
Subcontractor Compliance Coordinator / Insurance Coordinator
Position Summary
The Subcontractor Compliance Coordinator is responsible for onboarding, maintaining, and monitoring subcontractor compliance requirements for all projects. This role ensures that subcontractors meet company, contractual, insurance, and legal requirements before beginning work and throughout the life of each project. The position works closely with project management, accounting, operations, and subcontractors to minimize risk and support timely project execution. This position also is involved in. OCIP/CCIP insurance program documentation and support.
Essential Duties and Responsibilities
Subcontractor Onboarding
Facilitate the onboarding process for all new subcontractors.
Collect and maintain required onboarding documentation, including:
W-9 forms
Certificates of Insurance (COIs)
Signed subcontract agreements
Business licenses and registrations, as required
Safety documentation and certifications
Verify that all required documents are complete, current, and compliant with company standards.
Set up approved subcontractors in company systems and databases.
Insurance and Compliance Management
Review Certificates of Insurance to ensure compliance with contract requirements.
Monitor insurance expiration dates and request updated certificates as needed.
Track and maintain compliance records for all active subcontractors.
Coordinate with insurance brokers, subcontractors, and project teams to resolve compliance deficiencies.
Ensure subcontractors meet project-specific and customer compliance requirements as needed.
Manage Job OCIP/CCIP reporting.
Lien Waiver Administration
Collect, review, and track conditional and unconditional lien waivers.
Ensure lien waivers are received and properly executed before payment processing.
Maintain organized records of all lien waivers by project and subcontractor.
Coordinate with accounting and project management teams regarding waiver requirements and payment releases.
Documentation and Record Management
Maintain accurate subcontractor files and compliance records.
Track document expiration dates and proactively obtain renewals.
Prepare compliance reports for management and project teams.
Ensure subcontractor information remains current and complete within company systems.
Internal Support
Serve as the primary point of contact for subcontractor compliance inquiries.
Support project managers and accounting personnel with subcontractor documentation requests.
Assist with audits and compliance reviews.
Identify process improvement opportunities to enhance efficiency and reduce risk.
Qualifications
2+ years of experience in construction administration, subcontractor compliance, contract administration, accounting, or related field.
Knowledge of construction documentation, lien waivers, certificates of insurance, and subcontractor management preferred.
Strong organizational and document management skills.
Proficiency with Microsoft Office Suite, particularly Excel.
Experience with construction management, ERP, or accounting software preferred.
Excellent communication and follow-up skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Spanish speaking is a plus
OCIP/CCIP experience is a plus.
Key Competencies
Attention to detail
Organization and record management
Risk management awareness
Customer service mindset
Time management
Problem solving
Written and verbal communication
Ability to work collaboratively across departments
Success Measures
Complete and compliant subcontractor onboarding prior to project participation.
Timely collection and maintenance of W-9s, COIs, and required compliance documentation.
Effective monitoring and renewal of insurance certificates and other time-sensitive records.
Accurate and timely collection of lien waivers supporting payment processing.
Well-maintained subcontractor records and audit-ready documentation.
Strong partnership with project management, accounting, and operations teams to support project success.
Compensation: $60,000 - $70,000
Department: Contract Administration / Risk Management / Operations Support
Worksite address
township of north brunswick, NJ, 08902, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.