About this opportunity
Abacus Solutions Group lists this Construction Administrator opportunity in grasonville, Maryland. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Accounts Payable Support
Receive, log, and organize all incoming subcontractor and supplier bills by project
Assist Project Managers with coding bills to the correct cost codes and projects
Route bills to the appropriate PM for review and approval;
track and chase outstanding approvals
Maintain the AP log — nothing should sit without action for more than one week
Coordinate with the bookkeeper on payment runs, lien waiver collection, and aging review
Document & Contract Management
Maintain permit files, insurance certificates, and subcontractor contracts for all active projects
Track submittal logs and ensure reviewed submittals are returned to subs on time
Manage lien waiver tracking — conditional and unconditional — for every draw package
Keep project folders organized in OneDrive per PDB filing standards
Assist with onboarding new subcontractors: W-9 collection, insurance verification, contract execution
Selections & PAQSYS Support
Assist with selections booklet preparation ahead of client meetings
Track client selection deadlines across all active projects;
flag overdue items to the PM
Support Grinner on bid package assembly and subcontractor contact management
Scheduling & Communication Support
Schedule pre-construction, OAC, and closeout meetings at PM direction
Draft and send weekly client update communications when directed by the PM
Assist with subcontractor scheduling logistics and follow-up
Prepare meeting agendas and distribute meeting notes
General Office
Support proposal preparation — formatting, printing, and binding
Order project-specific office supplies, job site signage, and printed materials
Manage incoming mail, deliveries, and vendor correspondence
Assist with special projects and administrative tasks as directed by the GM
Worksite address
grasonville, MD, 21638, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.