About this opportunity
Actalent lists this Construction Payroll Admin opportunity in seattle, Washington. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Construction Payroll / Office Administrator
A reputable electrical construction contractor company in Tukwila, WA is hiring a detail-oriented Construction Payroll / Office Administrator to support the operations team on union construction projects. This role is critical to maintaining certified payroll, subcontract compliance, and overall project documentation. This position will work closely with leadership and the current office administrator and must be capable of stepping in to cover certified payroll and compliance responsibilities when needed.
Pay: $25/hr. - $30/hr.
Schedule: Standard Monday - Friday Morning Shift (40 hours a week)
Location: Tukwila, WA (100% On-site)
Contract Duration: 12 Month Contract-to-Hire
Certified Payroll & Union Compliance
Prepare and submit certified payroll in compliance with government and union requirements
File certified payroll in LCPtracker, L&I, and distribute required reports
Support union payroll processes and compliance (including EVerify coverage when needed)
Coordinate union-related requirements such as drug testing and screenings
Accounts Payable & Invoice Processing
Process accounts payable on scheduled cycles (e.g., 10th and 25th)
Review and process vendor and subcontractor invoices
Ensure required documentation is received prior to payment, including lien waivers
Load invoices into Field Materials and export to Sage (experience preferred, not required)
Subcontractor & Contract Compliance
Manage subcontractor paperwork, ensuring all documentation is complete and up to date:
Signed subcontracts
Certificates of Insurance (COIs)
Certified payroll submissions
Lien waivers for each invoice
Support DCMS reporting and compliance for King County and other municipalities
Track and maintain subcontractor prequalifications
Project & Administrative Support
File and organize project documentation and compliance records
Sort and manage shared inbox communications related to projects and compliance
Support reconciliation of company accounts (e.g., Voyager, VISA, Banner Bank, Verizon)
General office administration as needed in coordination with the team
Qualification Requirements
2+ years of experience in an administrative role supporting construction, engineering, or field operations with a Union Contractor.
Experience assisting with certified payroll on federal projects, in addition to subcontract billings, lien waivers, and accounts payable.
Exposure to compliance on federal projects - prequalifications, verifying insurance certificates, subcontract documentation compliance.
Experience with Accounts Payable, Invoice Processing, and Subcontract Billing Documentation.
Prior experience with a union contractor or union construction environment.
Hands-on experience with certified payroll and subcontract compliance.
Understanding of government contract requirements (DCMS, lien waivers, certified payroll, insurance tracking).
Nice-To-Have Qualifications
Experience using LCPtracker.
Experience with Sage (not required).
Familiarity with Field Materials or similar invoice management systems.
Employee Value Proposition
Family-owned and operated company with a long-standing reputation.
Smaller company environment, where employees can have greater visibility, impact, and access to leadership.
Opportunity to be part of a specialized union electrical contractor with a strong reputation in the municipal and industrial infrastructure market.
Company culture focused on craftsmanship, quality, and long-term customer partnerships.
Work alongside experienced professionals in a company that emphasizes building lasting relationships with both employees and clients.
Worksite address
seattle, WA, 98127, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.