Job description
A bit about us
We’re Hyve - organizer of the world’s fastest-growing and most forward-thinking B2B events. As the chosen event partner to many of the world’s leading companies, our platforms play a critical role in their strategies - helping them enter new markets, accelerate growth and connect with the people who matter most.
Our portfolio features some of the world’s leading events in sectors like ecommerce, healthcare, edtech, and fintech. We’re growing fast with an entrepreneurial culture that empowers big ideas and quick action, plus an ambitious acquisition strategy bringing exciting new events into our mix.
Alongside our market-leading events, we’re building tech and data-driven products that supercharge connections – from one-to-one meeting programs and curated table talks to year-round engagement platforms. Whatever your role, you’ll join a global team redefining how industries connect, collaborate, and grow – working with some of the most talented people in the business.
Think that sounds good? Wait until our talent acquisition team tells you about the culture.
A bit about you
First things first: whatever your background, beliefs or ambitions, there’s a culture of belonging at Hyve — and everyone is welcome. The question isn’t where you’ve come from, but where you want to go.
You’ll thrive here if you’re curious, collaborative and not afraid to challenge convention. We look for people who take pride in what they do, who are excited by change and always moving forward. The kind of people who stay open, keep learning, and look for better ways to make an impact.
Our shared behaviors guide how we work: we dare to do things differently, own our work, embrace collaboration, stay true to ourselves and others, and remember that optimism wins.
If that sounds like you, you’ll fit right in.
About POSSIBLE
POSSIBLE brings together more than 7,500 CMOs, CEOs, founders, brand leaders, technology executives, agency innovators, creators and cultural leaders at the intersection of business, marketing, media, technology and culture.
Since its launch in 2023, POSSIBLE has rapidly established itself as one of the industry’s most consequential gatherings, bringing together an exceptional community of leaders shaping the future of marketing, business and culture. It is the place where the industry’s most influential voices come not simply to discuss what’s next, but to forge meaningful relationships, challenge conventional thinking and turn ideas into action.
Key Responsibilities
We are looking for a highly organized, detail-oriented coordinator to support the administrative and logistical aspects of the speaker journey. This execution-focused role coordinates speaker onboarding, communications, assets, schedules, travel and event materials to help deliver a seamless experience. The position does not include content development or speaker selection.
In this role, you will:
Coordinate speaker onboarding and collect required materials, including headshots, bios, company logos and session descriptions
Manage speaker communications, including deadlines, reminders and follow-ups.
Add and organize speaker assets in SharePoint
Create and maintain agenda and speaker pages
Create and manage Speaker consent forms for event and podcast (via Adobe)
Coordinate with the registration to register speakers and their support staff
Work with the programming team to update the Speaker Booklet and Guidebook
Maintain the online Speaker Resources page
Collect and organize speaker presentations for internal review and production
Compile and verify speaker and session information for use in marketing and communications
Coordinate content preparation meetings and onboarding calls for speakers and stage hosts
Manage the onsite hair and makeup schedule and send appointment invites to speakers
Send out invitations to speaker and their teams confirming technical rehearsal slots
Coordinate speaker travel as needed, including airfare, ground transportation and hotel accommodations
Provide onsite production support by verifying room and stage setup, confirming the correct presentations are loaded, and ensuring speakers and stage hosts are present and prepared.
Pitching in as needed to help create a fantastic experience for speakers, sponsors and attendees, including support for general logistics activities
Skill & Experience:
To be successful in this role, you must have/be:
Minimum 2-3 years of relevant professional experience
Excellent written communication skills, with the ability to correspond professionally with senior-level executives and their teams
Strong organizational skills and attention to detail
Experience creating and managing spreadsheets and doing data merges
Ability to solve problems quickly and exercise sound judgment while managing detailed logistical tasks
Strong commitment to quality, accuracy and the speaker experience
Self-motivated and able to manage multiple priorities in a fast-paced, deadline-driven environment
Interest in marketing, adtech, martech and the creator economy
Ability and willingness to travel to the event
Availability to work occasional evenings and weekends, particularly in the lead-up to and during the event
COMPENSATION & BENEFITS:
Up to $60,000-$65,000 based on experience
This position will be eligible for a competitive bonus
Full medical, dental, vision package to fit your needs
Retirement plan with company match (401K)
Competitive vacation policy
Location: Remote
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.