About this opportunity
Pacer Group lists this Contract Administration & Billing Support Analyst opportunity in irvine, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Title: Contract Administration & Billing Support Analyst
Location: Irvine, CA 92612
Duration: 6 months (Potential Extension)
Shift: 1st (8am to 5pm) Mon-Fri
Role Summary
We are seeking a detail-oriented Contract Administration & Billing Support Analyst to manage Statement of Work (SOW) processes, SAP financial records, billing and collections, MSA amendments, and Purchase Order (PO) coordination. This role partners closely with CBUs, Product SMEs, Operations, Finance, and Project Management teams to ensure accurate contract execution, billing readiness, and financial compliance across multiple lines of business.
Key Responsibilities:
Annual SOW Process Management
Maintain tracking documentation and ensure dashboards reflect current and accurate information.
Provide ongoing status updates and coordination with CBUs throughout the SOW lifecycle.
SAP Record Management
Update Internal Orders (IOs) in SAP to reflect revised annual values.
Maintain alignment between the ITBM Budget Workbook and SAP financial records.
Ensure SAP is updated with SOW financial details required for billing at: Beginning of year.
Monthly and quarterly milestones.
Coordinate with Project Managers to support SAP project setup, including WBS code creation.
Billing & Collections Support (AR)
Manage the MSO process, including quarterly MSO generation to support invoicing and collections.
Perform end-of-year billing reconciliation.
Maintain a detailed billing ledger tracking invoices, PO status, and collections.
Coordinate PO adjustments, including supplementary POs and change requests.
Partner with CBUs to resolve aging invoices and billing discrepancies.
AP Support :
Manage end-to-end Accounts Payable for client suppliers, ensuring accurate processing from Purchase Order (PO) and Goods Receipt (GR) through invoice validation and payment.
Partner closely with Procurement and internal AP teams to resolve discrepancies across PR, PO, GR, and supplier invoices.
Monitor and reconcile vendor accounts, proactively identifying and resolving variances or payment issues.
Ensure timely and compliant payment execution while tracking aging reports and outstanding liabilities.
Support cash flow optimization by providing AP insights, forecasts, and adherence to payment terms.
5. Purchase Order (PO) Management Secure POs from CBUs across all lines of business and SOWs.
Share PO documentation with client Finance to support timely invoicing.
Maintain documentation and online tracking of PO versus actuals in financial workbooks.
Required Qualifications: Experience in contract administration, billing operations, or financial operations.
Strong working knowledge of SAP (IOs, WBS codes, billing data).
Experience supporting SOWs, MSAs, and PO-driven billing models.
High attention to detail with strong documentation and tracking skills.
Ability to coordinate across cross-functional teams (Finance, Operations, PMs, Product, CBUs).
Proficiency in Excel and financial tracking workbooks.
Preferred Qualifications: Experience supporting automotive, connected services, or technology programs.
Familiarity with ITBM budget tracking and milestone-based billing.
Experience managing multi-year contracts and amendments.
Worksite address
irvine, CA, 92713, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.