About this opportunity
Holy Name Medical Center lists this Coord, Internal Medicine Residency Program-Full-Time opportunity in teaneck township, New Jersey. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Coord, Internal Medicine Residency Program-Full-Time
Location: Teaneck, NJ, United States Date Posted: Sep 18, 2026
Welcome to Holy Name, a medical center where innovation is not just a goal - it's a commitment. Here, medical excellence thrives, allowing hope to reign supreme and leaving no room for fear. At our hospital, every patient is cared for with undivided attention - because healing every soul is our sole focus.
Holy Name is New Jersey's only independent Catholic health system, comprising a 361-bed acute care hospital, a renowned cancer center, a state-of-the-art fitness center, a residential hospice, a prestigious nursing school, and an extensive physician network. Healing at Holy Name goes beyond medicine and technology - it is infused with faith, conviction, compassion, and a commitment to educating the next generation of healthcare professionals through a variety of residency and educational programs. Our mission to provide care for the body, mind, and soul spans education, prevention, diagnosis, treatment, rehabilitation, and overall wellness. This is at the core of who we are and what we do, and we've done it this way across generations, every single day, for nearly 100 years. Every innovation, medical breakthrough, and groundbreaking treatment is powered by some of the best minds in medicine, ensuring nothing is left on the table or the road to recovery.
What you will do
Coordination of the Residency Program:
Coordinating the daily operations and logistics for the IM Residency Program
Adhering to procedures and systems that ensure orderly and timely workflow
Maintaining knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements
Implementing and updating Program databases
Coordinating with Chief Residents/Faculty to maintain and distribute Resident rotations schedules, call schedules, vacation schedules, and meeting schedules
Coordinating outside electives, which include applications to hospital(s), malpractice coverage confirmation, and evaluation forms
Processing Resident and Faculty professional organization memberships
Preparing and distributing the yearly and monthly assignment schedules of Residents
Coordinating Residency-related Didactics, including scheduling speakers, arranging speaker’s travel and accommodations, and coordinating the logistics of the presentations
Arranging for BCLS and ACLS certification and recertification training courses.
Assisting with Faculty and Resident travel and accommodations for national conferences
Serving as liaison with other departments and affiliated institutions
Maintaining Residency Committee meeting minutes and developing reports, as requested
Preparing check requests, travel authorizations, fund reimbursements and expense reports; maintaining necessary records for Medical Education and/or Accounting Department
Maintaining biographical information on all Residents and update information on alumni
Coordination of ACGME accreditation and reporting requirements to External Agencies/Organization, including:
Supporting reports by compiling, updating, submitting reports to ACGME/AOA (e.g. on the ADS, the Milestones and Annual Program Summary), American Board of Internal Medicine (FasTrack), Association of Medical Colleges (AAMC; GMETrack), American Medical Association (AMA; FREIDA), New Innovations, and other professional organizations, as directed by the Residency Program Director
Compiling, tabulating, and reporting data for surveys, questionnaires, census reports, and other forms and documents required by internal and external agencies, as directed by the Residency Program Director
Coordinating and supporting the bi-annual Resident review by Clinical Competency Committee and Annual Program Evaluation by the Program Evaluation Committee
Collecting necessary information for developing appropriate database analysis tools to meet current ACGME requirements
Coordinating the administration of the annual in-training examinations.
Preparing and distributing all post-graduate verifications
Collecting, compiling, submitting, and maintaining all Resident reports and projects
Recruitment of Residents
Coordinating communication between the Program and Applicants, via email, telephone, and written correspondences
Serving as an information source for the Program, Institution, and the community
Adhering to the recruitment plan, timeline, guidelines, and policies and procedures of the Residency Program.
Maintaining all interview materials used by Faculty, Residents, and Applicants
Coordinating the review of Residency application utilizing ERAS/Thalamus, as directed by the Residency Program Director
Coordinating all interviews and communications with Applicants
Coordinating applicants’ interview day
Planning and arranging for interview social activities, as applicable
Managing software as it relates to Residency applications and related reports and forms (evaluation scores)
Participating in Residency interview discussions/ranking meetings
Administering and reviewing post-match survey to applicants and recommending changes to improve next year’s recruitment activities
Planning and administering on-boarding logistics and hiring requirements for new Residents, including requirements for International Medical Graduates and J-1 visa holders.
Coordination of Resident Appointments, Reappointments, and Termination
Coordinating the orientation of new Residents
Distributing and monitoring the Resident Appointment and Reappointment process
Preparing and monitoring Resident completion and/or termination process
Coordinating Information Services assignments such as pagers, voicemail, and computer access
Informing incoming Residents of documentation required by Holy Name Medical Center and state licensing board and maintaining record compliance
Coordinating all credentialing requirements of all initial appointments for interns as dictated by Holy Name and participating institutions as well as by the state licensing agency and other relevant institutions
Instructing International Medical Graduates regarding procedures that must be followed with INS, ECFMG/Intealth, and the state licensing board
Assisting new Residents to ensure smooth transition to the Residency Program.
Providing administrative support to the Residency Program Director
Supporting Residency operations, budget review and financial process of the training program, as assigned by the Residency Program Director
Assisting the Chief Residents/Faculty in creating yearly rotation schedules for Residents, including yearly call, conference, and vacation schedules for the Program
Preparing agendas, attending program-related meetings, and producing minutes for meetings (including the Clinical Competency Committee and Program Evaluation Committee)
Maintaining and managing the training program in the New Innovations Residency Management Suite, including preparing all Resident/Faculty evaluations, rotation schedules, duty hours, scheduling, conferences, portfolio, creates database reports, and IRIS preparation
Initiates and administers house staff budget, including projections and future needs for the Program, under the supervision of the Residency Program Director
Maintaining and updating credentialing records/curriculum vitae of Faculty (PD, APD, Core, Teaching) on the ACGME ADS site
Maintaining verification files, duty hour compliance, scholarly activities, and other Residency-related logs and files
Assisting Residents and Program Leadership in preparation of presentations, abstracts, manuscripts, and other documents relating to the Residency
Providing support to committees, as necessary
Attending Residency Meetings, as requested
Advising Faculty and Residents on Departmental policies
Disseminating and distributing all training-related information for Residents and Faculty
Preparing verification letters and maintaining career resources for senior Residents
Coordinating social and retreat activities for Residents and Faculty.
Departmental Facilities and Resources
Maintaining learning materials including books, journals, computers, and other audiovisual materials
Assisting Residents/Faculty in the use of computers and applications
Maintaining audiovisual and other Program logistics equipment
Maintaining the conference room scheduling
Other duties and responsibilities as assigned by the Residency Program Director, including:
Actively participating in professional organizations like the ACGME, American College of Physicians, and the Alliance for Academic Internal Medicine/Association of Program Directors in Internal Medicine
Attending professional development activities and meetings
Performing miscellaneous duties and responsibilities determined by the Program
Education Qualifications
Bachelor's Degree
required
Master's Degree
preferred
Experience Qualifications
Experience working in Graduate Medical Education
Knowledge of our Resident Management System, New Innovations
Experience as a Residency Program Coordinator
Knowledge, Skills, and Abilities
Critical thinking and problem-solving skills.
Effective written and verbal communication skills.
Ability to adapt, grow, learn, and adjust to new and changing situations.
Understanding of the dynamics and mission and aims of the IM Residency Program and its relationship with its primary institution and participating sites/institutions.
Understanding of the management structure of the Residency and ability to maintain effective working relationships with supervisors and co-workers
Understanding and application of general human resources functions and principles
Excellent interpersonal and communication skills to work effectively with others
Ability to independently prioritize work for oneself and others in order to meet deadlines
Ability to know scope of work and make decisions effectively and to elevate issues, as needed
Ability to learn and utilize resources effectively, including proficiency with computer applications, online resources and equipment by the Program and the Institution
Strong project management and excellent organization skills
Ability to effectively handle confidential matters
Understanding and application of general financial and budgetary processes and principles
Understanding and application of record keeping principles and confidentiality (including HIPAA compliance)
Understanding of ERAS and other Residency software and applications
Demonstrates commitment to continual advancement of verbal and written communication and other needed skills
At Holy Name, we believe in rewarding every team member with more than a paycheck - we invest in your future and well-being. Full-time and part-time employees have access to a comprehensive benefits package designed to support your health, financial security, and quality of life. We offer low-cost medical coverage with generous employer contributions, dental and vision plans, discounted prescriptions, and access to on-site child care. Additional benefits include 401(k) matching, tuition reimbursement, paid time off, flexible spending accounts, legal and voluntary coverage options, life insurance, and free on-site parking. If you are hired at Holy Name, your final base compensation will be determined based on factors such as employment status (Full/Part-Time or Per Diem) skills, education, and/or experience. In addition to those factors - we believe in the importance of pay equity and consider any internal equity of our current team members as a part of any final offer. Pay Range: $79,996.80-$95,992.00
Holy Name is a mission-driven facility whose quality standards and philosophy are rooted in the principles of its founders, the Sisters of St. Joseph of Peace. Those principles are exercised daily by the Medical Center's dedicated and talented staff members. Holy Name is an Equal Opportunity Employer.
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.