About this opportunity
UMass Med School lists this Coordinator, Administrative II opportunity in worcester, Massachusetts. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Coordinator, Administrative II
Minimum Salary
US-MA-Worcester
Job Location
1 week ago(9/22/ :30 AM)
Requisition Number
# of Openings
1
Posted Date
Day
Shift
Exempt
Exempt/Non-Exempt Status
Non Union Position -W60- Non Unit Professional
Union Code
Non Union Position - Non Unit Professional (W60)
Position Type
Full-Time
Min
USD $48,000.00/Yr.
Max
USD $64,000.00/Yr.
Overview
GENERAL SUMMARY OF POSITION:
Under the direction of the Director of Admissions or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.
Responsibilities
MAJOR RESPONSIBILITIES:
Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
Compile budget information, support department accounting, and assist with all fiscal projects
Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
Coordinate travel
Perform complex and varied executive/administrative functions which require a high degree of independent action
Design and produce graphics using a variety of software applications
Train staff in both basic and enhanced use of software applications
Oversee, train, and monitor clerical staff
Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
Performs other duties as required.
Qualifications
REQUIRED QUALIFICATIONS:
Bachelor of Science degree in a related field, or equivalent experience
1-3 years of experience in executive/administrative coordination, or related experience
Excellent word processing and spreadsheet skills
Strong grammar, spelling, and oral and written communication skills required
Demonstrated the ability to organize and manage a complex office environment with minimal supervision
Demonstrated initiative and independent judgment in organizing and completing projects.
Additional Information
KEY ACCOUNTABILITIES
Office Administration & Operations
-Serves as the primary reception contact for the Office of Admissions, greeting and directing visitors.
-Oversees office supply ordering, inventory, and records management.
-Assists Director of Admissions with annual budget preparation as needed.
Admissions Systems & Data Management
-Maintains admissions data and scenarios in PeopleSoft and EPiServer.
-Conducts annual system reviews with IT and assists with testing for upcoming admissions cycles.
Interview Program Management
-Manages the set-up of the interview process for 1000 plus interviews.
-Manages logistics for applicants and raters including schedules and training.
-Maintains the trained interview rater pool and updates schedules accordingly.
Admissions Committees & Governance Support
-Maintains committee membership lists.
-Schedules meetings and manages meeting invitation process for -Advisory and Admissions Committee meetings.
-Provides administrative and logistical support to committee members as needed.
Student Ambassador & Engagement Programs
-Maintains Student Ambassador membership and assists with website updates.
-Coordinates ambassadors for tours, info sessions, Q&A events, and special programs.
Major Events & Program Support
-Supports planning and execution of all admissions events.
-Organizes catering, room reservations, student committees, vendors, materials, and on-site logistics.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.