About this opportunity
Odyssey lists this Coordinator - Full-time opportunity in vandalia, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Shipping & Receiving Coordinator
Vandalia, IL
About Odyssey Logistics
Odyssey Logistics is a global logistics and supply chain partner helping businesses optimize performance through fully integrated, end-to-end solutions. We connect transportation, technology, and expertise across a broad network of services including 3PL and 4PL managed services, multimodal and intermodal transport, warehousing, trucking, Jones Act Ocean, and customs brokerage, ensuring goods move reliably, efficiently, and intelligently around the world.
Today, Odyssey supports more than 6,000 customers globally, delivering scalable, data-driven solutions across complex supply chains. What started with a single client has grown into a dynamic, evolving organization focused on performance, precision, and long-term partnership.
What Sets Us Apart
Our work is complex, fast moving, and highly collaborative. Success here requires people who think strategically, operate with urgency, and navigate across functions to solve real business challenges. We value individuals who take ownership, challenge the status quo, and turn insight into action.
Our culture is grounded in five core values:
Win Together, Innovate Boldly, Drive Results, Customer Centric, and Guide with Care.
At Odyssey, you are not just part of a company; you are part of building what comes next.
The Role
Work Model:
Onsite – Office/Warehouse Environment
Work Schedule:
Approximately 40 hours per week; overtime required as scheduled
Travel Requirements:
None
Supervisory Responsibilities:
No
Base Pay Range:
$17.00 – $18.00 per hour
Reports to:
Manager, Operations
Summary / Primary Role
The Shipping & Receiving Coordinator supports the daily shipping and receiving operations for the LTL department, coordinating inbound and outbound shipments, order entry, receiving, and shipping activities. This role ensures customer cargo is received and shipped safely, promptly, and accurately while maintaining proper documentation, appointment schedules, inventory information, and shipment statuses.
The ideal candidate is organized, detail-oriented, customer-focused, and comfortable communicating with customers, carriers, drivers, warehouse personnel, and internal teams.
What Youll Do
We are seeking a dependable and organized logistics professional who can coordinate daily shipping and receiving activities while providing excellent customer service and maintaining accurate records.
Shipping & Receiving Coordination
Coordinate daily inbound and outbound customer shipments using the load board.
Process customer orders and coordinate inbound and outbound bookings.
Receive products into inventory and monitor inventory levels.
Verify pickups and deliveries and update shipment statuses in applicable computer systems.
Documentation & Inventory
Prepare and maintain all required documentation for inbound and outbound customer inventory.
Ensure paperwork is accurate and complete before products are released for shipment.
Distribute daily warehouse reports identifying materials scheduled to ship.
Maintain shipping and receiving windows and appointment logs.
Confirm appointments and communicate schedule changes as needed.
Customer & Carrier Communication
Respond to customer, vendor, and driver questions and address concerns or complaints professionally.
Communicate with carriers, shippers, consignees, warehouse employees, and internal departments.
Provide timely communication by phone and email regarding shipment activities.
Track and trace domestic and international shipments from pickup through final delivery.
Operations & Quality Support
Report incidents, accidents, service failures, and claims.
Support the Operations team in meeting safety, accuracy, and service expectations.
Assist the International Group with administrative and clerical activities according to established procedures.
Cross-train with account managers and participate in continuing education and training as needed.
What You Bring
High school diploma or equivalent.
Previous experience in a similar shipping, receiving, logistics, transportation, or warehouse environment preferred.
Transportation or metals industry experience preferred.
General trucking, intermodal, import, and export experience preferred.
Strong Microsoft Office and general computer skills.
Ability to type approximately
50 words per minute
.
Strong written and verbal communication skills.
Excellent organizational and time-management skills.
Strong attention to detail and problem-solving abilities.
Customer-focused, professional, reliable, and self-motivated.
Ability to work independently while also contributing effectively as part of a team.
Strong judgment, resourcefulness, and initiative.
Compensation & Schedule Details
Base Pay Range: $17.00 – $18.00 per hour
Bonus Eligible:
Not specified
Commission Eligible:
No
No relocation allowance will be considered unless specifically addressed. All applicants must be currently authorized to work in the United States.
Safety
This is not a safety-sensitive position.
Work Environment & Physical Requirements
This position works primarily in an
indoor office environment
with some exposure to airborne particles, odors, and fumes. The role routinely uses computers, phones, photocopiers, fax machines, filing systems, and other standard office equipment.
The position requires frequent communication by phone and email and regular use of computers, calculators, and written documentation. Employees may frequently sit, stand, walk, and lift for extended periods and may occasionally need to lift up to
25 pounds
.
Benefits
We offer a comprehensive and competitive compensation and benefits package, including:
A choice of medical plans with FSA and HSA options
Dental Insurance
Vision Insurance
Company-paid Life and Disability Insurance
401(k) Plan with Company Match
Paid Time Off (PTO) and Company Holidays
Employee Assistance Program
Company Health & Wellness Program
Discounts with Preferred Vendors
At Odyssey, we believe the best ideas come from people with different skills, experiences, and perspectives. We welcome applicants from all backgrounds and evaluate every candidate based on the qualifications needed for the role, while also valuing the unique strengths, curiosity, and fresh thinking each person brings. Our commitment to inclusion helps fuel innovation and enables us to deliver smarter, more creative solutions for our customers. We are proud to be a workplace where everyone is treated with respect, given equal opportunity to succeed, and encouraged to contribute in meaningful ways.
Visit us at:
Odyssey Logistics Careers
Odyssey does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.