About this opportunity
Cal Poly Associated Students, Inc lists this Coordinator I-Facility Operations (Recreation Center) INTERNAL ONLY opportunity in san luis obispo, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Definition & Purpose
The Coordinator I-Facility Operations (Recreation Center) supports the safe, efficient, and welcoming operation of the Cal Poly Recreation Center, Doerr Family Field, Anderson Aquatic Center, and the Cal Poly Sports Complex. The role provides leadership to the team of student staff who oversee daily facility operations, customer service, and incident response, ensuring consistent standards and a positive experience for all users. Through hands-on guidance and training, the position helps maintain well-managed, accessible spaces across ASI-managed facilities.
Requirements
Educational & Qualifying Experience, Skills, Licenses, Credentials
Educational/License/Credential Requirements
Graduation from a four-year college or university (8 years applicable experience may be substituted for educational requirement)
Must hold a valid, current U.S. driver's license.
Current American Red Cross certification (or equivalent) in the following: Adult First Aid, CPR, and AED is required within 30 days of hire, training provided by ASI
Experience Requirements
Minimum three (3) years of experience, five (5) years preferred, that demonstrates the ability to perform the essential functions of the job
Minimum two (2) years of experience overseeing daily facility operations in a collegiate recreation, recreational sports, or comparable recreation facility
Experience in event operations, logistics, or operational coordination preferred
Experience in budgeting and fiscal management
Supervisory experience required.
Knowledge/Skill Requirements
Knowledge of daily operations, safety protocols, and customer service practices in a facility environment
Strong leadership skills to train, mentor, and develop student staff
Strong judgment and decision-making skills in a fast-paced environment.
Ability to prioritize tasks, manage changing facility needs, and respond effectively to incidents
Strong communication skills, with the ability to build collaborative working relationships with staff, students, and campus partners
Ability to interpret and enforce policies, maintain accurate documentation, and support safety and risk management practices
Ability to remain adaptable and solutions oriented
Proficiency with Microsoft Office applications and administrative systems.
Essential Duties & Responsibilities
Supervisory Responsibilities
Directly supervise the Student Manager-Facility Supervision (Recreation Center) and Facility Supervisors (Recreation Center), covering the Cal Poly Recreation Center and fields
Facility Operations & Oversight
Support daily operations and scheduling at the Recreation Center, Doerr Family Field, Anderson Aquatic Center, and the Cal Poly Sports Complex
Serve as the main point of contact for Anderson Aquatic Center for schedule verification, marketing plan submissions, reservation confirmations, and general oversight.
Ensure facilities are properly opened, closed, and monitored
Develop, coordinate, plan, and implement facility signage and communications regarding facility closures, notifications, and access for assigned ASI-managed facilities
Respond to operational issues, customer service needs, and unexpected incidents during open hours of operation.
Provide on-the-ground support to maintain a safe, welcoming, and well-functioning environment for users
Review and approve incident and injury reports, facility documentation, and operational updates
Purchase facility supplies and materials related to daily facility operations
Support departmental budget planning and purchasing processes
Manage vendor relationships
Manage and update door codes and facility access for departmental staff
Represent Facility Operations in cross-departmental meetings
Student Staff Leadership
Train and support student staff in their oversight of daily operations, customer service, event support, and safety practices across assigned ASI-managed facilities.
Develop and manage student staff schedules to ensure adequate facility coverage
Facilitate trainings, workshops, shift huddles, and one-on-one check-ins to support staff performance
Promote a positive learning environment that supports leadership growth and skill-building
Support student staff success through ongoing coaching, performance feedback, and accountability
Maintain the Facility Supervisor training manuals and safety protocols
Risk Management
Serve as a point of contact for student staff responding to incidents, injuries, emergencies, and safety concerns
Escalate critical incidents and injuries requiring EMS response to appropriate stakeholders and facilitate post-incident staff debriefs
Coordinate ongoing scenario-based safety training for Facility Supervisors to simulate emergencies and train for improved response
Review and revise program safety plans
Ensure consistent application of safety protocols, emergency procedures, and reporting standards
Identify operational risks, recommend improvements, and support mitigation strategies across facilities
Assessment & Continuous Improvement
Plan workflows and timelines for facility operation training cycles and staffing needs
Support the Assistant Director-Facility Operations (Recreation Center) in planning for seasonal, event-driven, and high-demand facility needs
Gather and assess facility feedback to inform improvements
Recommend updates to procedures, training materials, safety protocols, and operational systems
Assist with departmental reporting efforts
Collaboration
Work with ASI Event Management to coordinate operational plans for events and programming needs
Collaborate with programming staff to ensure facility readiness for programs and events
Support the maintenance team by managing the operation of the pool vacuum and responding to facility impacts when pool operations are interrupted.
Coordinate and track certification statuses for Facility Supervisors with the ASI Safety Team
Collaborate with the Coordinator I-Safety to review and revise risk management guidelines for assigned ASI-managed facilities
Support the planning and execution of Recreational Sports student and full-time staff training events
Assess rate sheets and block schedules on an annual basis with the support of the Coordinator I-Event Scheduling and Logistics
Coordinate with Conference and Event Planning and conduct outreach to off-campus groups to support additional reservations at Anderson Aquatic Center
Other Duties & Responsibilities
Represent ASI on the Student Manager Development Team (SMDT).
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment
Other duties as assigned
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. ASI will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current ASI employee who was conditionally offered the position.
Benefits
Salary Schedule
Starting Annual Salary: $78,139.31
Annual Salary Range: $78,139.31 - $125,022.90
Premium Overtime: No
Shift Differential: No
Exemption Status: Exempt
Benefits
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Long Term Disability Insurance
Public Employees' Retirement System (CalPERS)
Social Security (FICA)
Paid State Holidays
Vacation Time
Sick Leave
Personal Holiday
Birthday Holiday
Workers' Compensation Insurance
Unemployment Insurance
Accepting Applications Until 10/19/2026
Location: Cal Poly, San Luis Obispo, CA.
Date of Last Equity Review: 2/28/2025
Date revised: 10/5/2026
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Worksite address
san luis obispo, CA, 93403, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.