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Job description
Student Services Coordinator
Under the general direction of the Dean of Counseling & Special Programs, the Student Services Coordinator provides assistance and coordination of the daily operation of Student Services initiatives and the Welcome Center.
Examples of duties may include, but are not limited to, the following:
Directs the day-to-day functions of Student Services initiatives and the Welcome Center; manages daily operations of the office, including filing, data entry and supply management.
Run queries and collaborate with research analysts for requested data.
Reviews and analyzes reports, records, and directives.
Devises and disseminates procedures to staff for accomplishing the work of Student Services initiatives.
Provides information about available student support services, such as counseling and tutoring.
Plans and organizes college events, including workshops, orientations, and community outreach programs.
Coordinates activities of the Student Services initiatives with related activities of other departments to achieve maximum fulfillment of goals and objectives; ensure optimum delivery of services.
Develops and administers the Student Services program budget; assists in tracking departmental budget; process invoices; manage expense reports; monitors and analyzes the budget, prepares reports and records budgetary activities for management; develops program/project proposals to secure additional funding.
Prepares and maintains records of projected expenditures, costs, and item balances; prepares requisitions and contracts.
Maintains accurate records for student files, faculty schedules, and departmental correspondence.
Evaluates policies, procedures and practices for accomplishing the Student Services objectives and mission; develops and recommends any modifications to improve program efficiency and effectiveness.
Performs other related duties as assigned.
Minimum Qualifications:
Possession of a bachelor's degree from an accredited university or college in a discipline appropriate to the activity, or a directly related field AND four (4) years of experience in performing professional level work in planning and development of a program; or an equivalent combination of education and qualifying professional experience that would provide the knowledge, skills and abilities needed to fulfill the duties assigned to the position.
Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (i.e., MS Word, Excel, Access and PowerPoint) and knowledge of standard office equipment.
Must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
Desirable Qualifications:
Experience and/or knowledge of department coordination in the California Community College System.
Knowledge of Student Services program requirements and the State Chancellor's Student Success funding formula components.
Principles and practices of effective supervision of others.
Program evaluation techniques including data collection and analysis.
Laws, regulations and guidelines that govern Student Services programs and Title V.
Ability to:
Plan, organize and schedule the work of others.
Train, evaluate and supervise staff.
Interpret Title 5 and Ed Code as well as local district policies and procedures and apply this knowledge to the performance of daily duties and responsibilities and/or interpret the information to others.
Prepare and maintain accurate records and reports.
Communicate effectively, both orally and in writing.
Important Application Information and Instructions:
Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.
The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate "See Resume".
Proof of education such as, but not limited to, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.
The following documents are required for this position: 1. Resume 2. Transcripts verifying completion of a Bachelor's degree 3. List of three references 4. Cover Letter
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.
Failure to provide all required documents will result in elimination from the selection process. Official transcripts will be required prior to appointment.
Please note, the District's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.
The successful candidate will be required to undergo a reference/background check (to include a conviction record) and may be required to pass a post-offer pre-employment medical examination including a drug/alcohol screening depending upon job classification. New employees must provide documentation to establish both identity and work authorization.
For questions regarding this recruitment, please contact Elizabeth Palafox at
Peralta Community College District offers a competitive benefits package that may include medical, dental, and vision coverage, retirement benefits through CalPERS or CalSTRS, paid leave, and other employee wellness programs. Benefits eligibility and coverage vary by position and employment status.
For more information, please visit our Benefits Information Webpage.
Worksite address
berkeley, CA, 94709, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.