About this opportunity
Vaco lists this Corporate Billing Specialist opportunity in louisville, Kentucky. Review the employer’s description below for duties, qualifications and application requirements.
Job description
The Corporate Billing Specialist is responsible for managing high-volume, complex billing processes. The ideal candidate has strong attention to detail, experience with contract-based billing, and the ability to collaborate across operations, sales, and customer service teams.
Key Responsibilities
Billing & Invoicing
Generate and process high-volume customer invoices related to waste collection, recycling services, and environmental solutions
Review and interpret service agreements, pricing structures, fuel surcharges, and contract terms to ensure accurate billing
Manage recurring billing cycles (weekly, bi-weekly, monthly) based on route schedules and service frequency
Calculate charges related to container size, pickups, overages, contamination fees, and disposal/tonnage rates
Data Review & Reconciliation Audit billing data from operational systems (route management, scale/weight systems, landfill reports, etc.)
Reconcile discrepancies between service logs, contracts, and invoicing
Investigate and resolve billing errors, adjustments, and customer disputes in a timely manner
Customer & Internal Support Partner with customer service and sales teams to address billing inquiries and explain charges
Provide detailed breakdowns of invoices and contract terms to internal and external stakeholders
Collaborate with operations to validate service completion and ensure billing accuracy
Process Improvement & Compliance Identify billing inefficiencies and recommend process improvements
Maintain compliance with company policies, contract terms, and regulatory billing requirements
Assist with system implementations, upgrades, or billing process transitions
Reporting & Analysis Prepare billing reports, aging summaries, and variance analyses
Track key metrics such as billing accuracy, adjustments, and revenue leakage
Support month-end close activities related to revenue recognition and billing
Qualifications
Required 1-2 years of billing, accounts receivable, or similar experience (preferably high-volume environment)
Experience with contract-based or service-based billing
Strong attention to detail and accuracy
Proficient in Microsoft Excel (pivot tables, formulas, reconciliation)
Excellent communication and problem-solving skills
Preferred Experience in waste management, recycling, logistics, utilities, or environmental services industry
Familiarity with route-based billing systems or ERP systems (e.g., SAP, Oracle, NetSuite, or industry-specific platforms)
Understanding of tonnage billing, fuel surcharges, and environmental fee structures
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
Virginia residents may access our state specific policies here .
Residents of all other states may access our policies here .
Canadian residents may access our policies in English here and in French here .
Residents of countries governed by GDPR may access our policies here .
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Worksite address
louisville, KY, 40201, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.