About this opportunity
North Carolina State University lists this COSS County Administrative Assistant opportunity in dobson, North Carolina. Review the employer’s description below for duties, qualifications and application requirements.
Job description
COSS County Administrative AssistantThe Administrative Assistant provides critical office management, financial tracking, HR support, and day-to-day administrative support to the County Extension Director and programmatic staff at the North Carolina Cooperative Extension – Surry County Center. Operating with a high degree of independence and minimal supervision, this role ensures smooth office operations, handles multi-source budget management, manages digital communications and social media, and provides exceptional customer service to county residents and internal staff.NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. Working for NC State Extension allows you to teach without being tied to a classroom or school bell. North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina residents.Nestled in the rolling foothills of Northwest North Carolina near the Blue Ridge Mountains, Surry County offers a relaxed rural lifestyle with a thriving economy anchored by agriculture, tourism, and wine production. Home to Mayberry, Pilot Mountain, and vibrant communities like Mount Airy, Dobson, and Elkin, Surry County combines small-town values with easy access to major metropolitan areas including Winston-Salem, Greensboro, and Charlotte.What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.Duties and Responsibilities - Financial & Budget Administration Track, report, and monitor expenditures across complex funding sources, including county, state, and grant budgets, ensuring strict compliance with spending policies. Assist the County Extension Director with annual budget preparation and financial forecasting as needed. Process electronic travel reimbursements, leave records, and financial reporting data.Office Operations & Administrative Support Provide high-level administrative support to the County Extension Director and Extension Agents with minimal supervision. Manage physical and electronic filing systems, including setup, maintenance, and secure information retrieval. Handle general office logistics, including inventory management, purchasing, and maintaining office supplies. Process incoming and outgoing mail, including managing mass mailings. Serve as the primary Computer Contact and manage office leave systems.Customer Service & Public Relations Serve as the primary point of contact for call-in and walk-in clientele, answering detailed inquiries and directing visitors to appropriate staff or programs. Deliver exceptional internal customer service to agents and staff within the office. Update and maintain the Surry County Center website and active social media accounts. Design and develop promotional materials, newsletters, and marketing content for public events. Organize, coordinate, and assist with recurring and special educational events.Human Resources Support Assist with basic Human Resources tasks and maintain strict confidentiality regarding personnel matters.Other Work/Responsibilities - Budget-related activities, including purchasing and invoice processing Bookkeeping of multiple accounts and grants Maintenance of confidential personnel records Completion of NCCE and Surry County mandated reports The candidate must maintain a high level of trust, confidentiality, and a positive, professional attitude towards supportive team building. This position will be responsible for supporting individual agent programs as assigned. The Administrative Assistant will also answer phones, greet visitors to the office, respond to general information inquiries, assist Extension Volunteer Groups, and carry out other general office duties as assigned.Work Schedule - 8:15am - 5:00pm Monday - Friday, evening and weekend hours as needed.Minimum Experience/Education - Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experienceDepartment Required Skills - Dependability & Efficiency: Proven ability to work independently, multitask, and manage priorities in a fast-paced environment. Communication & Marketing: Strong background in newsletter design, written communications, social media management, and event marketing. Confidentiality: Demonstrated capability to exercise discretion and maintain confidentiality with personnel and office records. Notary Requirement: Must be a certified Notary Public or willing to obtain Notary certification upon hire.Preferred Years Experience, Skills, Training, Education - Strong written and oral communication skills. Strong organizational skills. Ability to respond to broad client base. High level understanding of technology is desired. Must be proficient in Word, Excel, PowerPoint and Google Suite.Anticipated Hiring Range - $34,424- $42,422Job Open Date - 09/25/2026EEO - NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at or Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.Required fields are indicated with an asterisk (*).Please select which of the following best describe your qualifications.* Graduation from high school and two years of related experience* Graduation from a two-year secretarial science or business administration program and one year related experienceRequired DocumentsResumeCover LetterContact Information for References
Worksite address
dobson, NC, 27017, US
Who can apply
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