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Job description
Court Clerk III PositionUnder general direction, Court Clerk III performs the more complex, specialized, and technically advanced clerical, courtroom, legal processing, calendaring, and administrative support duties within the Court Clerk classification series. Incumbents independently process complex case types, coordinate high-volume or specialized court functions, serve as subject matter experts in assigned areas, and provide training and technical guidance to court staff. Court Clerk III employees exercise substantial independent judgment in applying court policies, statutes, rules, and procedures while ensuring the accuracy, integrity, and efficiency of court operations. Assignments may include courtroom operations, criminal, civil, family law, juvenile, probate, traffic, appeals, jury services, records management, collections, specialty courts, CARE Court, and other specialized programs. Court Clerk III serves as a resource to judicial officers, court management, justice partners, and staff regarding procedural and operational matters.Distinguishing Characteristics: Court Clerk III is the advanced journey-level classification in the Court Clerk series. Incumbents perform the more complex and specialized clerical, courtroom, and legal processing duties requiring extensive knowledge of court operations, legal procedures, statutes, court rules, and case management systems. This classification is distinguished from Court Clerk II by the greater complexity of assignments, higher level of independent decision-making, responsibility for specialized functions, and responsibility for training and mentoring staff. Incumbents may coordinate workflows, provide technical guidance, develop training materials, and assist with procedural development and implementation; however, they do not perform formal supervisory duties such as hiring, discipline, performance evaluations, or assigning and directing the work of staff on an ongoing basis.Supervision Received and Exercised: Receives general direction from the Court Manager or other assigned supervisors. This classification does not exercise formal supervisory authority. Incumbents may provide training, mentoring, procedural guidance, and technical assistance to Court Clerk I and II staff.Essential Functions: The Court reserves the right to assign or reassign duties as needed based on operational requirements. Duties listed below are representative and not intended to be all-inclusive. May perform other duties as assigned to support operational objectives. In addition to performing duties assigned to Court Clerk I and II classifications, Court Clerk III may:Independently process and review the most complex legal documents, filings, judgments, orders, warrants, writs, subpoenas, abstracts, appeals, and confidential records for compliance with applicable statutes, court rules, and local procedures.Research procedural issues and determine appropriate processing requirements using statutes, California Rules of Court, local rules, judicial directives, and established policies.Coordinate and manage complex calendars, hearings, trials, specialty court proceedings, and multi-party matters.Prepare, review, and process minute orders, judgments, notices, warrants, and other court documents requiring advanced procedural knowledge.Ensure compliance with statutory timelines, filing requirements, and judicial directives.Resolve procedural issues involving attorneys, self-represented litigants, justice partners, and court staff.Perform specialized case management functions involving confidential, sealed, restricted-access, or highly sensitive records.Coordinate and process appeals, post-judgment actions, complex criminal matters, dependency proceedings, probate matters, or other specialized assignments.Courtroom and Judicial Support:Provide courtroom support, including advanced, for complex hearings, trials, and specialty calendars.Assist judicial officers with procedural matters and courtroom administration consistent with established authority and court policies.Maintain official records of proceedings and ensure accurate documentation of court actions.Coordinate courtroom activities involving multiple agencies, interpreters, jurors, attorneys, and litigants.Monitor courtroom workflow and identify procedural issues requiring corrective action.Training and Technical Guidance:Train, mentor, and provide technical guidance to Court Clerk I and II staff regarding court procedures, case processing requirements, courtroom operations, customer service standards, and case management systems.Assist with training plans for newly hired staff.Develop, update, and maintain desk manuals, procedural guides, job aids, and training materials.Demonstrate work processes and provide one-on-one or group instruction on court procedures and operational practices.Monitor trainee progress and provide feedback to management regarding training needs and employee development.Serve as a subject matter expert in assigned operational areas.Operational Support and Process Improvement:Identify workflow inefficiencies and recommend procedural improvements.Participate in implementation of new laws, court rules, policies, technologies, and case management system enhancements.Assist management with testing, training, and rollout of operational changes.May assist in compiling statistical data, operational reports, and case activity data.Participate in special projects and cross-functional assignments.Act as a resource to court staff regarding complex procedural and operational issues.Judgment and Responsibilities: Court Clerk III exercises a high degree of independent judgment and discretion in applying court policies, procedures, statutes, rules, and regulations. Incumbents regularly evaluate complex procedural situations, determine appropriate courses of action, and resolve issues with minimal supervision. Errors at this level may significantly impact case processing, judicial proceedings, statutory compliance, public trust, court operations, or litigant rights. Work requires exceptional attention to detail, sound judgment, confidentiality, and a comprehensive understanding of court functions.
Worksite address
san andreas, CA, 95249, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.