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Job description
Legal Administrative AssistantUnder direction from management and based on detailed instructions from attorney, higher level legal expert, training manuals, and Agency Policy and Standard Operating Procedures assists in day-to-day agency operations by relieving management of routine administrative duties, aids attorney in initiating legal action on child support cases, helps customers in understanding how the Agency's legal process works, and/or provides assistance to the public as initial point of contact at reception.Summary of Job DutiesPrepares pleadings, orders and affidavits for court and general correspondences based on detailed instructions from supervisor, attorney, higher level legal expert, training manuals, and Agency Policy and Standard Operating Procedures; Gathers information and supporting evidence for these documents based on detailed instructions as to locating/obtaining the information; Prepares documents for court filing including copying and redacting as needed; Tracks service of process when necessary and notifies attorney of status; Updates designated databases and computer systems as to all case actions.Tracks incoming referrals (processing them through the electronic workflow), court hearings, appointments, meetings, etc.; Takes messages, screens and directs calls; Screens problems, obtains documents and records to resolve issue; Serves as lobby receptionist; Greets and assist customers with completing forms and basic legal child support related questions; Directs customers; Reviews completed documents/forms for completeness and to determine next step.Relieves management of routine administrative tasks; Composing answers to inquiries or correspondence which involves including necessary materials (pamphlets) and/or providing explanation of services/activities of assigned area; Gathers statistics; Aids in preparing reports and office procedures; Transmits routine assignments as directed by management; Logs, tracks, and monitors data on spreadsheets and takes next action or alerts others to take next action based on detailed instructions.Sets up meetings and agendas including making notification to attendees; copies, collates and distributes materials; Updates manuals as directed by management. Aids in other secretarial duties assigned by providing back up support to all other secretaries; (greets, directs, and assist customers when assigned front desk reception duties).(Performs Related Duties as Required)Minimum Qualifications and RequirementsHigh School diploma or equivalent and two (2) years of clerical/secretarial experience, including at least one (1) year working with office software applications; or completion of Associate Degree major course work in Secretarial Science or related field and one (1) year of clerical/secretarial experience, including working with office software applications; OR alternative, equivalent evidence of the minimum class requirements.Supplemental InformationDriving Requirement: Must maintain a current, valid United States driver's license with an acceptable driving record.Training and Development: Maintain required certification and licensure, if applicable.BenefitsAll Montgomery County employees become members of the Ohio Public Employees Retirement System and have access to deferred compensation programs. Benefits may vary for full-time, part-time, intermittent, and seasonal employees and/or due to union affiliation. The list below demonstrates the benefits that may be available to employees according to employment status and is subject to change. Full-Time Employees (40 hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid vacation, paid personal leave days, sick leave, holiday pay, tuition reimbursement, and access to dental, vision, short-term disability, accident & critical care benefits. Part-Time Employees (Benefits Eligible) (scheduled 21+ hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid personal leave days, sick leave, holiday pay for hours scheduled to work on holidays, and access to dental, vision, short-term disability, accident & critical care benefits. Part-time Employees (Non-Benefits Eligible) (20 hours or less per week): Benefits include Long Term Sick Leave Accrual, Paid Personal Leave, and holiday pay for hours scheduled to work on holidays. Seasonal Employees: Benefits include Sick Leave accrued at 4.6 hours for every eighty 80 hours in active pay status. Seasonal employees scheduled to work 40 hours during their period of employment will accrue vacation in the same manner as regular full-time employees and can use their vacation after completion of twenty-six (26) bi-weekly pay periods in active pay status. Part-time Seasonal employees (scheduled to work less than 40 hours) do not accrue vacation. Intermittent and Temporary Employees: Long-Term Sick Leave accrual is based on hours worked. Benefit information can be found on the Montgomery County Benefits website at:
Worksite address
dayton, OH, 45420, US
Who can apply
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