Job description
Scheduled: Flexible 2–3 hours per day, 3 days per week, or 8–9 hours per day for one full week. - (NZ based)
Role Overview
We are looking for a detail-oriented Demand Planning VA/EA to provide administrative and operational support across demand planning, inventory management, supplier coordination, and international freight operations.
The ideal candidate has hands-on experience in demand planning, supply chain, logistics, procurement, or international freight and is highly organized, proactive, and capable of managing multiple orders, shipments, suppliers, and timelines simultaneously.
Key Responsibilities
Support demand forecasting, inventory planning, and replenishment activities.
Monitor inventory levels, stock availability, and stock buffer allocations.
Assist with purchase order creation and order tracking.
Coordinate with international suppliers regarding orders, production schedules, shipment dates, and updates.
Assist with international freight and shipment coordination.
Track shipping schedules, delivery timelines, and important deadlines.
Coordinate with freight forwarders and logistics partners to ensure shipments remain on schedule.
Follow up proactively with suppliers and logistics partners to ensure timelines are met.
Monitor shipment progress and identify potential delays, issues, or supply risks.
Maintain accurate and up-to-date records of orders, shipments, inventory, and supplier communications.
Assist with stock reconciliation and inventory-related administrative tasks.
Help ensure products, purchase orders, and shipments remain aligned with required timelines.
Communicate shipment, inventory, and supplier updates clearly to relevant internal stakeholders.
Assist with identifying potential supply or inventory issues before they become larger operational problems.
Support other demand planning, supply chain, and administrative activities as needed.
Qualifications
Previous experience in demand planning, supply chain, logistics, procurement, or international freight.
Hands-on experience coordinating with international suppliers.
Experience working with freight forwarders and logistics providers.
Experience with inventory forecasting, replenishment, or stock analysis.
Strong organizational and time-management skills.
Excellent communication and follow-up skills.
Strong attention to detail and accuracy.
Ability to manage multiple orders, shipments, and deadlines simultaneously.
Proactive in identifying potential delays, risks, and issues.
Comfortable working independently with minimal supervision.
Proficient in common business and productivity tools.
Experience in a Virtual Assistant (VA), Executive Assistant (EA), or administrative support capacity is an advantage.
Familiarity with supply chain management systems or ERP platforms is an advantage.
Experience supporting businesses with international operations is preferred.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.