About this opportunity
USA Health Systems lists this Department Secretary - PE Urology - USA Health Physicians Group opportunity in mobile, Alabama. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Overview
USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.
Responsibilities
This is responsible secretarial and administrative work as secretary to multiple clinical departments or programs of broad scope and complexity. An employee in a position allocated to this classification is responsible for performing a variety of secretarial and administrative duties including the Interpretation of routine rules. regulations, and policies to university officials and the public
Preparation of special reports:
performance of special assignments.
Work involves participating in varying degrees in organizational and program matters
Utilizing an extensive knowledge of multiple Directors' jurisdiction, polices, and views.
Work is performed with a considerable amount of independence and Is reviewed upon completion for compliance to applicable rules, policies, regulations, or instructions
Plans, initiates, and carries to completion secretarial, clerical, and administrative activities
Makes arrangements for conferences including space, time, and place
Informs participants of topics to be discussed and researches and provides them with necessary background information
Serves as recording secretary at council and committee meetings or conferences taking official minutes
prepares minutes of meetings in final form for distribution
Researches and develops materials for use in the supervisor's speaking engagements
Receives incoming mail and composes responses to inquiries not requiring the supervisor's personal attention
Independently drafts and signs letters of acknowledgement, commendation. and notification for the supervisor, independently researches and prepares highly technical, confidential. or complex reports for the supervisor s review and information:
may supervise and train secretarial and clerical employees in carrying out assignments
Keeps the supervisor's calendar and arranges various appointments maintains the supervisor's itinerary and makes travel and hotel reservations in Accordance with university policy
May take and transcribe dictation or transcribe from dictating equipment
Maintains alphabetical, numerical, and chronological files
Prepares Personnel Action Forms for multiple departments
Assists with orientation and on boarding of new staff, maintains personnel files to include current
Personnel Action Forms, orientation checklists, most recent job descriptions and required department division competency documentation
Assists with preparing. obtaining administrative signatures and filing of employee evaluations/reviews
Maintains accurate and current contact information for all personnel within the departments of responsibility
Assists with departmental policy revisions, as appropriate
Orders and maintains supplies as appropriate for the departments of responsibility
Maintains phone directory for nursing units and student patient care assistants
Verifies hours per skill mix for productivity reporting. computes staffing needs utilizing established labor standards and nursing care hours per census
Assigns PRN staff and student patient care assistants as needed
Assists with call-in reports
Prepares staffing shift reports
Is an integral member of daily staffing huddles and critical staffing needs weekly meetings
Reviews all schedules for completeness
Assists in filling any gaps in schedules
Obtains incomplete information.
Completes all mandatory department, educational and hospital requirements
Adheres to current Infection Control and Safety Standards
Regular and prompt attendance
Ability to work schedule as defined and overtime as required
Related duties as assigned
Additional Information
Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.
Qualifications
High School Diploma or equivalent and 4 years of secretarial experience. Required
Bachelor's Degree will substitute for the required experience. Preferred
Comparable combination of education and experience may substitute for the above requirements.
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Worksite address
mobile, AL, 36624, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.