About this opportunity
Best Buddies International lists this Deputy Director, Jobs Operations (CA) opportunity in long beach, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Long Beach, Long Beach, CA, US
6 days ago Requisition ID: 2955
Salary Range: $60,000.00 To $61,000.00 Annually
Deputy Director, Jobs Operations (CA)
Department: State Programs and Operations
Reports to: Director of Jobs and Transitions
# of direct reports: 0
Job Title: Deputy Director, Jobs Operations (California)
Position Overview: The Deputy Director of Jobs Operations provides operational and financial support to the local jobs program by managing funding authorizations, contracts, compliance requirements, and reporting timelines. This role serves as the primary point of contact for contractors and government agencies, ensures accurate billing and invoicing for all eligible services, and supports employment staff as needed.
Job Qualifications
Bachelor’s degree or 4+ years of relevant experience
Strong project/time management, analytical, and problem-solving skills; high attention to detail
Excellent written, verbal, presentation, and facilitation skills
Proficiency with Microsoft Office (especially Excel) and basic accounting/billing concepts
Self-directed, dependable, and able to work independently and as part of a team
Comfort building relationships across staff, contractors, and agencies; able to influence without authority
Able to gather information from the field, analyze it, and compile clear, timely reports
Must be comfortable engaging with people with intellectual and developmental disabilities (IDD) and working with them in a supporting role
Must be comfortable with frequent local travel, use personal cell phone, and work evenings and weekends as necessary in order to accomplish job responsibilities
Employment is contingent upon accreditation by governing state agency
Access to an automobile with applicable insurance
Key Responsibilities
Programs
Build relationships with community partners and agencies to support referrals and participant engagement
Support job development efforts, including outreach to employers, presentations, and relationship management
Assist with participant service delivery as needed (documentation, employer coordination, coaching support, and plan/progress monitoring)
Attend DDS and regional center meetings; maintain required records and documentation
Partner with Government Relations to ensure compliance deliverables are completed (e.g., COIs, annual audits)
Support fundraising and engagement activities as directed (events, donor prospecting, participant engagement initiatives)
Marketing
Manage local program communications, including social media and website update content
Operations
Manage funding authorizations (DOR, regional centers, etc.), including tracking expirations and following up to secure timely approvals
Ensure required cases and documentation are opened/submitted (e.g., CIEs, reports) and properly filed with invoices
Prepare, submit, and track invoices; maintain accurate billing trackers and follow up on outstanding payments
Support monthly/quarterly financial processes, including projections, accruals, and budgeting support for the Director of Jobs
Serve as primary liaison to government agencies and support internal staff with funding documentation (e.g., upload authorizations, coordinate timelines)
Maintain key trackers, deadlines, and reminders (projections, accruals, paperwork) and submit required grant reporting
Coordinate with HR and partners on staffing workflows (hours/application issues, interview follow-up, onboarding support)
Develop SOPs/training materials and deliver or coordinate trainings (including funding and new-hire training)
Serve as lead health, safety, and accessibility officer; coordinate completion of CARF requirements across CA offices
Maintain CARF plans and portal documentation and complete routine reviews/audits (e.g., quarterly billing audits)
Best Buddies® is an affirmative action employer, in addition to an EOE and M/F/V/PWD/PV employer. Diversity, equity, and inclusion are foundational to Best Buddies International’s core values and help the organization continue to achieve its mission.
Best Buddies offers a comprehensive and generous benefits program that include financial security, health and wellness and time off.
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Worksite address
long beach, CA, 90899, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.