Development Coordinator, The Brady Urological Institute

Job description

The Development Coordinator will provide general support to Development and Alumni Relations (DAR) operations and work under the direction of DAR staff to ensure programs, projects, and initiatives are appropriately supported.

The Development Coordinator for the Brady Urological Institute/Department of Urology is a key member of the development team responsible for coordinating the processing of all charitable gifts to the Brady, tracking and recording proposal and stewardship activity in the development databases, managing our gift acknowledgment process, and providing administrative and office support for the team. The timely and proper handling of all charitable gifts and acknowledgments is a critical component of our department's ability to establish and maintain strong, positive relationships with our philanthropic donors. This position requires discretion and mature independent judgment in handling sensitive and confidential information.

Specific Duties & Responsibilities:

Support processing of team information and data management. Enter, retrieve, and maintain data stored in development database (CRM). This may include:

Processing gifts, pledges, and other donor-related transactions

Coordinating gift tracking and database maintenance

Entering visit notes, solicitation activity, and linking gifts to the appropriate proposal

Entering and updating workplan data

Compiling and producing reports

Provide administrative support for the DAR team. This may include:

Handle sensitive and confidential information with an appropriate level of discretion

Proactively maintaining a conflict-free electronic calendar for the principal, which may include arranging intricate meetings with leaders and donors.

Coordinating staff portfolios and portfolio assignment transfers

Organizing meetings and preparing materials

Preparing and mailing gift acknowledgement letters

Drafting correspondence

Producing a variety of reports and presentations using information from multiple sources.

Creating tables, graphs, and PowerPoint presentations

Preparing event briefings for leaders.

Responding to internal and external constituent inquiries

Assisting with financial transactions, e.g., reconciling travel expenses, paying invoices

Maintaining and monitoring operating budgets.

Ensuring the successful execution of events by assisting with planning and day-of management

Assisting with management of project deadlines and deliverables, following up on outstanding tasks

Monitoring and contributing to social media communications

Maintaining office filing systems and office equipment inventories

Other duties as assigned.

In addition to the duties described above, the Development Coordinator will:

Provide support to the team in the planning and execution of special events, donor and prospect events, stewardship meetings, and Board meetings, including coordination, logistics, and day-of management to ensure seamless delivery and a high-quality donor experience

Manage routine financial and donor reporting, including weekly gift reports shared with gift officers and faculty, as well as reporting on prospective patients with wealth indicators, giving history, and relevant research information. Develop additional financial, donor, and patient-related reports using development databases and coordinate requests for specialized reporting through the Office of Advancement Services and Medical Development Services as needed.

Minimum Qualifications

High school diploma or graduation equivalent.

Three years of related experience.

Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Bachelor's degree.

Experience using a CRM.

PC skills with proficiency in Microsoft Office Suite.

Classified Title: Development Coordinator

Job Posting Title (Working Title):Development Coordinator, The Brady Urological Institute

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: Minimum: $37,-855 - Maximum: $70,512 (targeted salary: $50,000; commensurate with experience)

Employee group: Full Time

Schedule: Monday-Friday, 8:30am-5:00pm

FLSA Status:Non-Exempt

Location:School of Medicine - East Baltimore Campus

Department name: -SOM Admin FJHM Brady Urological Inst

Personnel area: School of Medicine

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