Director of Auxiliary and Summer Programs

Job description

At BASIS Independent Schools, we believe students are capable of more than they can imagine, and that the most powerful education inspires them to think for themselves. With expert teachers, a thoughtfully designed curriculum, and a warm, welcoming culture, students grow into fearless and confident thinkers prepared to explore, question, and contribute with purpose. BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK–grade 12 private, secular schools, with 12 schools located in California, New York, Northern Virginia, and Washington State.

BASIS Independent Silicon Valley Upper School, a grades 6–12 private school, is seeking qualified candidates for a Director of Auxiliary and Summer Programs for immediate hire!

What We're Looking For  

As the Auxiliary Programs Director, you are responsible for managing the operational and programming needs for non-academic school activities including (but not limited to) after-school programs, such as clubs and sports, and summer programs. Additionally, your team, the Auxiliary Programs Department, will support community-spirit building by collaborating on the design and/or execution of student, parent, and faculty/staff events, yearbook production, school photo days/senior portraits, and purchasing spirit gear/uniforms for clubs and teams. In this role, you must comfortably wear many hats and embrace the opportunity to grow and expand your skills in a dynamic, fast-paced, entrepreneurial organization.  

Your Primary Responsibilities  

Execute and enhance a comprehensive extra-curricular club, sport, and summer program that excites the community and generates revenue for the school:

Evaluate the community demands of after school and summer programs

Research after school and summer programs offered in the community

Research and select vendors, considering internal faculty/staff as well as external vendors, for summer and after school programs

Coordinate, market, and manage the after school and summer programs

Design and maintain seasonal auxiliary course catalogs, including schedules

Oversee the hiring and management of temporary summer help for on-site summer camps

Communicate about auxiliary courses and provide weekly updates to families via newsletters and meetings

Register students for all auxiliary programs

Purchase equipment for after school and summer programs

Secure and manage payments for referees and transportation providers for sport games

Coordinate and procure spirit wear for clubs and uniforms for sports teams, as necessary

Manage academic and non-academic competitions and bees (i.e. Spelling Bee, Geography Bee, etc.)

Support yearly drama productions with any contract execution and affiliated payments, register cast and crew to participate, and facilitate ticket sales, as necessary

Coordinate and manage school photo days, including senior portraits, and facilitate photo orders

Support the operational aspects of field trip planning including logistics and safety, as necessary

Develop and sell the yearbook by working with faculty, administrators, and students

Initiate and/or support with internal student and faculty events -- ensure proper execution and be on-site when needed

Serve as a point of contact and subject matter expert for parents, students, faculty, staff and contractors:

Handle all communication to school and outside vendors

Manage external vendor relationships

Establish/maintain affiliations with sports leagues (attending league meetings, schedule games, and complete any administrative tasks required by the leagues)

Ongoing communication and collaboration with all departments and teams including Facilities, IT, Front Office, Academics, Student Affairs, and Admissions

Maintain and accurately record the budget of the auxiliary programs

Analyze student participation in activities and the financial impact of different activities

Collect and process school fees

Assist with building rentals and being on-site when needed  

Position Qualifications  

Experience working with the platform Active 

Experience with academic competitions such as USABO, AMC, Science Synopsys

Experience driving and hitting revenue targets

Possess superb organizational, budgeting, and analytical skills

Have excellent communication skills

Have a willingness to work as a team and cross-departmentally

Have a positive attitude and excitement for auxiliary programming!

Be detail-oriented

Have a growth mindset

Have the ability to multi-task

Have the ability to give presentations to students/families

Have experience working with elementary students

Candidates must have the ability to obtain a fingerprint clearance card.  

Additional Qualifications  

Bachelor's degree

Excellent interpersonal and customer service skills and a collaborative working style

Ability to look at situations from several points of view and creatively problem-solve on the fly

Willingness to work evenings and weekends as needed

Strong work-ethic and desire to help wherever and whenever needed to make the school successful

Must be a self-starter and a supportive team player

Excellent communication skills both verbal and written

Passion for education

Microsoft Office (Word, PPT, Excel/Excel Manager, Outlook) skills are essential

Ability to work occasional evenings and weekends

Experience with sales and team-management preferred  

Benefits:

BASIS Independent Schools offers a comprehensive benefits package which includes:  

Competitive salary dependent on education and experience.

Career growth opportunities focused on continuous learning, mentorship, and professional advancement across our network of schools.

Retirement options through which eligible participants may receive a 50% Company match for the first 10% of employee earnings deferred.

Three PPO medical plans to choose from, as well as dental and vision insurance.

An FSA option that allows for pre-tax dollars to cover medical, dependent care, and transit.

Student tuition remission for your children to attend our schools.  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.

Worksite address

san jose, CA, 95126, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.