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Job description
University of Delaware
Equal Employment Opportunity Statement
The University of Delaware is an Equal Opportunity Employer whichencourages applications from Minority Group Members, Women,Individuals with Disabilities and Veterans. The University's Noticeof Non-Discrimination can be found at
Job No:
Work Type: Staff
Location: Newark, DE
Categories: Academic Administration, Facilities Services andCampus Planning, Full Time
Pay Grade 32E
Context of the Job:
The Director of College Facilities Planning serves as a memberof the College of Engineering Business Office Management Team whichworks as a cohesive unit within the College to ensure effectiveoverall college administrative management. Under limited directionof the Chief Financial and Administrative Officer, the Director ofCollege Facilities Planning is responsible for the efficient andeffective planning and needed renovation of College-wideFacilities. Actively participates in strategic planning anddecision making as part of the College business administrativeleadership team. The Director of College Facilities Planningrepresents the College of Engineering and is the principle liaisonwith UD Facilities Project Planning & Delivery (PPD),Facilities Maintenance & Operations, Custodial Services, PublicSafety, and Environmental Health and Safety. This position alsocoordinates the maintenance, custodial services, construction,safety, and emergency preparedness of the College of Engineering’sfacilities which total approximately 332,000 square feet ofcombined UD campus and leased space. The College of Engineering hasa presence in approximately 20 different on and off campusbuildings including the Harker Lab, Delaware Technology Park, andthe STAR campus.
Major Responsibilities:
Direct, guide and anticipate issues regarding facilitiesmanagement of the College of Engineering which consists ofapproximately $12M annually to provide for the operation,maintenance, safety, and emergency preparedness of the College ofEngineering facilities. Provide counsel to the Chief Financial and AdministrativeOfficer and College Business Office Teams on matters of FacilitiesPlanning and Renovation.
Assist in the creation of an annual facilities budget; manageannual facilities budget; perform variable cost analyses to makefinancial projections.
Lead the College of Engineering Facilities Team; Directlymanage Assistant Director of Engineering Facilities Planning, andfour master machinists, while maintaining a functional relationshipwith 10 departmental laboratory coordinators and electronicstechnicians. Leverage the technical knowledge, mechanical skills, safetytraining, space planning, project management, and communicationstrengths of each member to serve inter-departmental needs or totake on College-wide projects/initiatives.
Hold monthly meetings to review the progress of all ongoingrenovation projects, brainstorm solutions tomaintenance/infrastructure issues, and discuss space utilizationsolutions.
Represent the College of Engineering throughout the planning,construction, and turnover of all newly built or renovated space onand off campus. Review and interpret proposed designs, architectural drawings,and building specifications for appropriateness to requiredfunctions and/or institutional standards, and requests revisionswhere appropriate.
Participate in the planning and formulation of designalternatives and solutions for major construction projects.
Direct renovation and fit out of highly sophisticatedlaboratories.
Review and approve all design and construction budgets.
Manage the acquisition, management, maintenance, andmodification of leased spaces; direct complex lease arrangements;oversee the related fit-out, utilities, design and equipmentpurchases.
Provide recommendations to ensure the CoE facilities are beingutilized as effectively and efficiently as possible. Serve as key staff member of the College of Engineering SpacePlanning Committee which computes proper allocation of space andsettles disputes as well as plans for future needs related toCollege growth in faculty and student enrollment.
Identifies suitable space on and off campus to renovate forresearch, administration, instruction, computer operations, andstudent organizations, etc. Assess the renovation requirementsversus the strategic benefits of utilizing various space optionsfor different College as well as University-wide initiatives.
Oversee the day-to-day updating by a staff member of theCollege of Engineering’s own space database via online formssubmitted by COE departments for occupancy changes, there-purposing of existing space, and requests for additional space;request specific query reports as needed for space analysis andstrategic space planning. Oversee the updating of architecturallayouts of College of Engineering space with occupancyinformation.
Coordinate with the Chief Administrative Officers of A&S and LCBE regarding management of shared leased space.
Manage college information conveyed in the annual UD-wide spacesurvey; provide space verification and capital equipment reportsfor all College of Engineering facilities.
Ensure the effective maintenance, cleanliness, operation, andsecurity of the physical plant, the offices, conference rooms, openspace, and the teaching and research laboratories of the College ofEngineering in a safe and environmentally sound manner; act as theprinciple liaison with UD Facilities Department, UD EnvironmentalHealth and Safety, UD Custodial, and UD Public Safety to accomplishthese goals. Meet with the Directors of Facilities PPD and M&O on amonthly basis to review the progress of all ongoing COE renovationprojects, discuss solutions to building defects and maintenanceissues, and prioritize the needed next steps to move towardcompletion of our goals.
Work with Facilities M&O Engineering group to seekresolutions to defective infrastructure systems such as processchilled water, compressed air, fume hood ventilation, insufficientoutside air, etc. Champion the effort to determine the root causeof the defect; collaborate with Facilities M&O and outsideconsultants to identify solutions; lobby to implement the bestsolution.
Coordinate with Facilities IT to ensure that accurateelectronic card access information for COE buildings is imported ona daily and monthly basis into ProWatch from various sources.
Serve as a College of Engineering representative on theUniversity Chemical Hygiene Committee that sets University safetystandards; meet with EHS on a frequent basis to review safetyconcerns as they continually present themselves within a researchenvironment; ensure that all staff receive annual OSHARight-to-Know training.
Coordinate with UD Public Safety and Parking Services toactivate temporary traffic pattern and parking space modificationsas needed for special events.
Pursue and manage corporate donations of material assetssuchas furnishings, laboratory equipment, and laboratory casework forre-deployment within the College of Engineering.
Optimize the use of lab and office furniture across the Collegeby overseeing the management of a communal spare furniture storagearea.
Direct, supervise, and provide leadership to exempt andnon-exempt staff as appropriate to ensure performance consistentwith University and College policies and procedures.
Perform miscellaneous job-related duties as assigned.
Qualifications:
Bachelor’s degree in an Engineering or related discipline andsix years of experience in construction or facilities management,preferably in a college environment, or equivalent combination ofeducation and experience.
Background in business administration.
Effective problem-solving skills and a high level ofindependent judgment.
Financial management skills and the ability to resolve complexadministrative/procedural issues.
Ability to analyze and interpret financial data, preparefinancial reports and projections, and budgetary items for validityand compliance.
Skill in examining processes, organizing resources, formulatingpolicy, and developing and implementing new strategies andprocedures.
Ability to develop, plan, and implement short and long-rangegoals.
Ability to supervise and train assigned staff includingorganizing, prioritizing, and scheduling work assignments.
Employee development and performance management skills.
Ability to develop and maintain record keeping systems andprocedures.
Ability to make sound objective judgments and ethicaldecisions, as well as read, understand, follow and enforce safetyprocedures.
Knowledge of safety processes, building code, and relatedUniversity policies.
Familiarity with design, estimating, and constructiondisciplines.
Ability to negotiate and manage contractual arrangements.
Ability to manage and share/explain information to a wide rangeof clientele.
Must be assertive, tactful, and communicate effectively bothverbally and in written format to a diverse audience.
Ability to foster a cooperative environment.
Ability to work with a wide range of constituencies in adiverse community.
Intermediate computer knowledge and experience working withPeopleSoft, Microsoft Project, Microsoft Visio, and AutoCAD ispreferred.
Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any personon the basis of race, color, national origin, sex, gender identityor expression, sexual orientation, genetic information, maritalstatus, disability, religion, age, veteran status or any othercharacteristic protected by applicable law in its employment,educational programs and activities, admissions policies, andscholarship and loan programs as required by Title IX of theEducational Amendments of 1972, the Americans with Disabilities Actof 1990, Section 504 of the Rehabilitation Act of 1973, Title VIand VII of the Civil Rights Act of 1964, and other applicablestatutes and University policies. The University of Delaware alsoprohibits unlawful harassment including sexual harassment andsexual violence.
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Worksite address
newark, DE, 19711, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.