This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
Job TitleThe Office Assistant under direct supervision performs a variety of general clerical tasks and functions to a specific County office or department.Minimum QualificationsThis is a DIMS midnight position. The scheduled working hours are 12:00 a.m. – 8:00 a.m. Serious inquiries only. Acceptable experience and education includes a high school diploma or equivalent and one (1) year of office/secretarial/customer service experience. Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Certificates, licenses, and other requirements depending on area of assignment may include Deputy Clerk deputizing, AOP certification, and a valid driver's license applicable to job responsibilities with a driving record acceptable to the County of El Paso. A personal smart device is required by the hire start date to access into the County's network and systems.Typical DutiesEssential duties include assisting with preparing routine documents and correspondence for review and approval, using a personal copier for the preparation of basic documents, correspondence, memoranda, forms and certificates; preparing agendas, schedules, seating charts, and any informational material as required; greeting and assisting County personnel, officials and the public in person and over the telephone; reviewing and entering data, maintaining records and files, databases and record keeping sources; performing a variety of related office clerical duties and support functions; receiving and sorting mail, interoffice correspondence, packages and other communications; maintaining confidentiality; reporting any equipment maintenance needs for appropriate action; substituting during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations; committing to providing excellent customer service and demonstrating commitment through cooperative team and individual efforts; creating a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.Other important duties include performing such other related duties as may be assigned and maintaining a safe and healthy work place environment. As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor. Depending on areas assigned, duties may include performing electronic filing, assisting attorneys in collecting information, pulling dockets, scanning new cases, printing out judgments, filing motions and orders, redacting information, securing authorized signatures on legal documents and delivering to appropriate party or department, reviewing the completion of various applications or documents and processes, troubleshooting problems and/or issues with office applications, operating a multi-line telephone system, assisting in outreach strategies and activities, updating and maintaining social media, assisting in the maintenance and organization of department operational procedures, assisting in planning and organizing special events and meetings, assisting with performing calendaring activities, planning, scheduling and coordinating special events, ordering and maintaining supplies, keeping inventories, and scheduling document/record archive and disposal.Job SummaryThe Office Assistant under direct supervision performs a variety of general clerical tasks and functions to a specific County office or department.Additional InformationMinimum requirements include knowledge of principles and practices of modern office administration, English usage, office methods, adding machines, computer, procedures and equipment including filing systems. Skills and abilities include learning the organization, procedures and operating details of the County department to which assigned; performing word processing and data entry; cashier; performing routine clerical work including maintenance of appropriate records and preparations of general reports; verifying and cross check files and data; operating a personal computer and various software applications; conducting mathematical calculations, preparing clear and concise reports, communicating effectively, both orally and in writing, establishing and maintaining cooperative and effective relationships with those contacted during the course of work, and passing a background investigation. Depending on area of assignment, bilingual in Spanish and typing speed of 45 words per minute may be required. Each and every county position requires the following professional skills and abilities as key and necessary elements of performance: demonstrate regular and reliable attendance; work well with others and participate fully in a team-oriented environment; interface with other employees and customers in a courteous and respectful manner; maintain strict confidentiality; project positive support of their department and all county organizations at all times; and maintain and enhance the County's commitment to customer service. Reports to: Supervisor, Manager, Department Head or Elected Official or designee. Directs: This is a non-supervisory position. Other: Has frequent contact with other county employees, lawyers, judges, legal staff, law enforcement personnel, other public agencies and the general public.BenefitsEl Paso County offers a very comprehensive benefit package consisting of the following: holidays, vacation, sick leave, miscellaneous paid leaves, medical health benefits, retirement, deferred compensation, life insurance, long-term disability, short-term disability, retiree health insurance, employee assistance program, section 125 medical and dependent care program, healthy lifestyle reimbursement, educational assistance program, and employee fitness and wellness center.
Worksite address
el paso, TX, 79901, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.