About this opportunity
Galesburg CUSD #205 lists this District Office Reception Clerk opportunity in galesburg, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
District Office ClerkTo support the smooth, secure, and efficient operation of the District Office and Bright Futures Office; provide responsive service to staff, students, families, and the public; maintain accurate student information and records; and coordinate assigned office operations and supplies. Rate of Pay: $27.00 per hourQualifications: Job Goal: 1. High school diploma or equivalent. To support the smooth, secure, and efficient operation of the District Office and Bright Futures Office; provide responsive service to staff, students, families, and the public; maintain accurate student information and records; and coordinate assigned office operations and supplies. 2. Strong computer, telephone, data-entry, organizational, and records-management skills. 3. Effective interpersonal, customer-service, and public-relations skills. 4. Ability to manage confidential information, competing deadlines, and detailed compliance work with accuracy. 5. Experience with student information systems, state reporting systems, document-management systems, or comparable platforms preferred. 6. Such alternatives to the above qualifications as the Board may find appropriate.Responsibilities: 1. Serve as the primary District Office and Bright Futures receptionist; answer and route telephone calls, take messages, monitor shared communications, and maintain telephone coverage during working hours. 2. Provide courteous assistance to students, families, staff, visitors, other districts, agencies, vendors, and community members by phone, email, fax, and in person. 3. Screen and identify visitors and operate the district visitor-management and door-security systems; maintain required building sign-in and sign-out records. 4. Receive, sort, distribute, prepare, weigh, and process incoming and outgoing mail, interoffice mail bags, packages, and deliveries; maintain postage funds and postage-machine supplies. 5. Create cumulative and temporary files for Bright Futures students and complete beginning- and end-of-year filing, printing, transfer, and archival duties. 6. Assign Bright Futures students and teachers in the student information system; maintain daily attendance, class lists, monthly enrollment counts, and bus lists. 7. Create and distribute monthly milk sheets for Bright Futures classrooms. 8. Maintain Bright Futures parent-teacher conference schedules and attendance data. 9. Enter and maintain Bright Futures Early Childhood Special Programs and Outcomes data in the district's student information system. 10. Assist Bright Futures guardians with Family Access to the district's student information system. 11. Order and maintain supplies for Bright Futures and District Office as directed by the Principal/Administrator. 12. Work with the Bright Futures nurse/health personnel to maintain accurate health records and medication logs. District Receptionist 13. Attend required job training and maintain training certifications related to the position. 14. Serve as back-up for the District Registrar. 15. Maintain confidentiality and follow district safety, privacy, and security procedures. 16. All other duties as assigned.Physical and Work Requirements: The employee must be able to perform sustained computer and telephone work; communicate effectively in person and through electronic systems; organize, retrieve, move, and store office records and supplies; and perform the essential functions of the position with or without reasonable accommodation. Specific requirements may be documented by the District.This job description identifies the general nature and level of work performed. It is not intended to be an exhaustive list of every duty, responsibility, or qualification. Duties may be adjusted based on District needs, changes in law, technology, organizational structure, or program requirements.
Worksite address
galesburg, IL, 61401, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.