About this opportunity
Express Employment Professionals - Cincinnati East lists this Document Services Specialist opportunity in olympia, Washington. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Now Hiring: Document Services Specialist
Location: Olympia, WA | Industry: Corporate Document Research & Filing Services
Employment Type: Evaluation-to-Hire
Schedule: Monday–Friday | 8:30 AM–5:00 PM | No Weekends
Pay: $20.00/hr
Express Employment Professionals is partnering with an established corporate document research and filing services company in Olympia, WA, to fill a Document Services Specialist position. This is a unique opportunity for someone who enjoys detailed administrative work, research, and working independently to see requests through from start to finish.
In this role, you will help connect clients with state agencies and courts by researching, preparing, filing, retrieving, and tracking important business and legal documents. The work includes corporate filings, business entity research, public records, certified documents, and other compliance-related requests.
This is a long-term Evaluation-to-Hire opportunity with predictable Monday through Friday hours and no weekend or late-night work. Compensation is $20.00/hr.
Key Responsibilities
Process and track client orders for corporate document research, retrieval, and filing services
Prepare and submit basic corporate filings, business formations, and other entity-related documents by following established procedures
Assist with entity formations, foreign qualifications, UCC filings, and other corporate filing requests
Conduct business entity and public-record research using online state agency portals and other resources
Retrieve Certificates of Good Standing, certified copies, and other official corporate documents
Work with agencies such as the Washington Secretary of State, Department of Licensing, local courts, and other government offices
Make local courthouse and state agency runs to hand-deliver, file, and retrieve physical documents
Scan, log, organize, and track returned filings and documents
Carefully proofread documents and verify information to identify errors or missing information before submission
Communicate with customers regarding requests, orders, and status updates
Assist with title reports, property searches, and other research requests as needed
Receive and appropriately route documents related to registered agent services
Track multiple active requests and follow through to completion
Assist with incoming mail, office supplies, and other administrative responsibilities as needed
What You Bring
Previous administrative, office, customer service, document processing, or research experience required
Corporate filing or compliance experience is a plus, but not required
Experience in a law firm, accounting firm, title or real estate office, financial services company, corporate registry, government agency, or other document-heavy environment is a plus
Experience using online government or corporate registration portals is helpful
Exceptional attention to detail and strong proofreading skills
Strong organizational skills with the ability to track multiple requests and deadlines
Dependable and reliable with strong follow-through
Comfortable following established step-by-step procedures and learning new filing requirements
Professional written and verbal communication skills
Strong customer service skills
Ability to work independently while also contributing to a team
Comfortable working in a 100% in-office position
Valid driver’s license and reliable personal transportation required for local courthouse and state agency runs
Why Express?
Medical coverage that meets ACA requirements
Washington Paid Sick Leave
Holiday Pay (after 500 hours and an average of 35 hours/week)
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Worksite address
olympia, WA, 98502, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.