About this opportunity
Illinois School District U-46 lists this Elementary School Principal Secretary C opportunity in bartlett, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Position Type: Secretary / Clerical/ School Secretary
Date Posted: 6/5/2026
Date Available: 08/01/2026
Position / Title
Elementary School Principal Secretary C
Bargaining Unit
DUSA
Department/Location
Elementary Schools Instruction & Equity
Work Days
211
Reports To
Building Principal
JD Revision Date
05/22/2023
Supervises
N/A
Function / Position Summary
Provide office support to the building principal, students, employees, and visitors to ensure organized and efficient operations within the school while upholding School District U-46 ICARE Standards. Monitor the daily operations of the main office and assist the building principal with routine administrative tasks as directed. Maintain confidentiality of student and staff information in the school and community.
Job Duties / Responsibilities
Schedule and coordinate meetings and appointments for the principal.
Compose and respond to correspondence on behalf of principal as assigned.
Answer, transfer phone calls, and record messages as necessary.
Prepare and disseminate memos, forms, newsletters, reports, and other communications.
Maintain bookkeeping records, prepare bank receipts, deposit monies, and prepare monthly financial statements for the financial services department.
Monitor school accounts and prepare a variety of administrative documentation.
Order department inventory of supplies for principal and main office.
Serve as timekeeper and maintain absence management system for staff members.
Lead and participate in the annual student registration and enrollment process.
Receive, sort, and distribute documents and correspondence.
Maintain designated spreadsheets and all department files.
Prepare, update, and maintain confidential student cumulative files.
Schedule after school functions including school activities and public events.
Coordinate schedules for standardized testing.
Other duties as assigned.
Education
High School diploma or equivalent required.
Experience / Knowledge
Five years of secretarial experience in a school setting preferred.
Working knowledge of Microsoft Office suite and Google applications.
Ability to handle multiple concurrent projects, setting priorities to meet assigned timelines.
Familiar with Infinite Campus, Great Plains, and Wisdom where preferred.
Physical Demands
Ability to work on a computer/telephone over the major portion of the day.
Ability to lift up to 25 pounds.
SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the Agreement between District U-46 Secretarial Association and the Board of Education)
CLASSIFICATION A
(Proficiently demonstrates all criteria listed)
Ability to communicate and interact with staff and coworkers in a professional manner
Demonstrates positive customer service skills
Demonstrates confidentiality
Ability to work independently
Ability to prioritize tasks and demonstrate organizational skills
Keeps accurate filing
Maintain appropriate inventories and online file management
Able to use office machines (ex. laminator, fax, intercom, phone, copier)
Accurate typing/keyboarding
Working knowledge of computer programs
Willingness and ability to learn
CLASSIFICATION B
(Proficiently demonstrates all criteria listed, including classification A)
Perform reception duties
Utilize excellent written and verbal communication skills (parents, staff and students)
Responsible for tracking and balancing building/department expenditures (if applicable)
Working knowledge of computer programs Word and Excel
Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)
CLASSIFICATION C
(Proficiently demonstrates all criteria listed, including classification A+B)
Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
Proficient in specialized computer programs and applications
Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
Responsible for maintaining director's supervising administrator calendar/schedule (if applicable)
Responsible for office management, environment, staff, finances (banking and financial software)
Ultimately responsible for coordination, organization, facilitation of district level department/building
Terms of Employment
This is a 10 month position (211 days).
Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.
The starting salary for this position $18.65/hr.
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Worksite address
bartlett, IL, 60103, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.