About this opportunity
Embry-Riddle Aeronautical University lists this Entry Level Administrative Coordinator opportunity in daytona, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Are you a highly organized professional who thrives on creating exceptional experiences, keeping operations running smoothly, and supporting executive-level initiatives? We are seeking an Administrative Specialist who brings professionalism, initiative, problem-solving, discretion, and a service-oriented mindset to a dynamic, collaborative and highly visible office environment.
This role offers a unique opportunity to coordinate executive events, collaborate with senior leaders, support special projects, and help deliver memorable experiences for distinguished guests, trustees, campus leaders, and community partners. The successful candidate will be a trusted team member who can manage multiple priorities, anticipate needs, and maintain a calm, polished presence while handling confidential and sensitive information.
Executive Events & Special Projects
~ Help plan and coordinate executive events, VIP visits, special engagements, and other high-profile initiatives.
~ Executive Assistant to the President and other executive support staff to ensure seamless event logistics, including guest communications, transportation arrangements, catering coordination, event materials, and day-of flawless execution.
~ Track projects and event details with exceptional organization, attention to detail and follow-through.
~ Assist with annual signature initiatives, special mailings, gift programs, and other executive outreach efforts.
~ Provide operational support for biannual board meetings, retreats, and related activities, including preparation of materials, research, purchasing, tracking projects, and administrative coordination.
~ Contribute creative ideas and solutions that enhance efficiency and elevate the overall experience for participants.
Office Operations & Visitor Experience
Maintain a welcoming, professional office environment for visitors, guests, and campus partners.
Coordinate office supplies, inventory, equipment, mail services, deliveries, and general office organization.
~ Maintain office displays, records, and organizational systems.
~ Support continuous improvement efforts that strengthen office processes and service delivery.
Provide backup support for key administrative functions as needed.
~ Strong organizational, project management, and event coordination skills.
~ Excellent interpersonal and customer service skills.
~ Ability to communicate effectively with a variety of audiences, including senior leaders, trustees, visitors, students, and community partners.
~ Strong technology skills, including Microsoft Office applications and other business productivity tools.
~ Ability to handle confidential and sensitive information with care.
For over 100 years, Embry-Riddle has been the worlds leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.
Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.
Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.
Generous Time Off:
Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. Youll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Years Day.
Tuition Coverage:
Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
Retirement Contributions:
ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
Personal Leave:
Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.
The hourly range for this role is
up to
$22.55. The final offer will be based on the candidate’s skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.
Bachelors degree.
~ One to three years of administrative, event planning, office management, or related experience.
~ Occasional work outside regular business hours will be required to support major events, including commencement activities and Board meetings. Overtime opportunities are typically available in conjunction with these events.
~ This position is ideal for someone who enjoys bringing people together, managing meaningful projects from start to finish, and serving as a trusted administrative partner in a professional, mission-driven environment. To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number
R .
Please attach all relevant materials to your application when you apply online. Please apply directly through the ERAU Employee Hub Central application within Workday.
We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.