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Job description
Equipment Project CoordinatorJob Location: Nashville, TNReports to: Strategic Accounts Project Management Team LeaderFLSA Status: ExemptThis is a FULL-TIME positionWe are seeking a dynamic, service-driven individual who thrives in working in a fast-paced, relationship-rich environment. As a Project Coordinator, this individual will be responsible for coordinating submittals, equipment selection, pricing, and ship dates for each assigned project. A Project Coordinator must have the ability to learn new skills and knowledge about Designed HVAC systems and the related HVAC Equipment, Air Distribution and Hydronics in the context of project management. Must be detailed and customer service oriented along with having excellent organizational skills. Position requires a high level of oral and written correspondence with the Sales Team, Customers and Manufacturers to ensure timely completion of assigned projects while maintaining customer satisfaction. Must be able to work well with others in a fast-paced & high-volume environment.ResponsibilitiesThis role is responsible for the following:Optimize the project through the stages of product selection, specifications, plans, estimates, proposals, value engineering and redesigns.Manage multiple projects on an ongoing basisManage project costs ensuring targeted project performance is achieved.Align project schedules and deliverable deadlines to customers' project milestonesCommunicate with owners, architects, MEP Consultants and General, Mechanical, Electrical, and Controls ContractorsDevelop and grow relationships with customers, contractors, project engineers and manufacturersInvestigate concerns, implement corrective action and communicate with customers and co-workers as necessary to maximize customer satisfactionRead, understand and interpret building plans & specificationsCreate and maintain job files for each project throughout its durationOrganize project related data for order entryAssist with distribution and receipt of submittalsTrack ship dates and shipments to delivery; communicates with customers regarding updatesCommunicate effectively with team members, customers and factories concerning details of projectGenerate equipment selections during project execution as needed.Generate additional quotes as needed during project execution.Respond to and track IOM & Submittal requestsTrack, maintain, and find opportunity to improve project margin through the execution phase.Collaborate regularly with Parts, Service (for equipment start-up, functional testing, and commissioning purposes), and Accounting (invoicing coordination); prepare reports regularlyThe Required ProfileAssociates or bachelor's degree in Engineering or related field and 4+ years account management and leadership experience; or equivalent experienceMechanical Contracting with emphasis on HVAC Equipment, Engineering or Construction industry experience preferredExcellent initiative, and interpersonal communications skills and a demonstrated ability to influence othersAbility to prioritize, multi-task, deal with conflict and ambiguity and manage high volume projectsStrong PC skills in Microsoft Office applications including Word, Excel, PowerPoint, and OutlookStrategic and Operating SkillsA Project Coordinator must have the ability to learn new skills and knowledge about Designed HVAC systems and the related HVAC Equipment in the context of project management. This includes but is not limited to the following:Ability to understand system components and their impact on a designed systemAbility to be open about finding new and innovative solutionsAbility to handle uncertainty and make decisions without know the complete storyAbility to discern workload to prioritize tasks to balance and meet all project goals in a timely mannerAbility to be open to changing and improving processes to maximize workflowAbility to manage people and situations when conflict arisesPersonal and Interpersonal SkillsAbility to establish and grow relationships with customers through effective verbal and written communicationDedicated to the needs of the customers, manufacturers and peers and has the patience to actively listen to all business partners.Ability to solve problems in a high stress environment with other sales team members, customers or manufacturersDemonstrates integrity and trust through appropriate directness and truthfulness.Ability to understand personal strengths and weaknesses, seek feedback and improve upon shortcomingsAbility to communicate and transfer knowledge in a precise, concise, and logical mannerEnvironmental RequirementsA Project Coordinator will be required to work in an office environment both with Project Coordinator and Account Executives. Visiting jobsites for meetings, equipment deliveries, etc. will take place based on individual project requirements.Physical Demands While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.Benefits401(k)401(k) matchingDental insuranceHealth insuranceHealth savings accountLife insurancePaid time offVision insuranceEAPPet InsuranceSTD/LTDCritical Illness/AccidentPTOEmployee DevelopmentHobbs & Associates, Inc. is an Equal Opportunity Employer
Worksite address
nashville, TN, 37201, US
Who can apply
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