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Job description
Salary: $4,933.00 Monthly
Location : Hilo
Job Type: Various
Job Number: 25-155KS
Department: 3rd Circuit
Opening Date: 08/03/2025
Closing Date: Continuous
Position Specific Description
Recruitment Number 25-155KS, Estate and Guardianship Specialist, SR-19, Hilo, Hawaii.
Summary of Duties
Serves to assist the Court Administrator in the supervision and administration of small estates and guardianship cases assigned to the courts, and under jurisdiction of the Court Administrator; assists in documenting and assembling all data pertinent to the administration of estates of minors, incapacitated persons and decedents, and in regulating and disposing of property, following specific procedures as prescribed by law.
Minimum Qualification Requirements
Education Requirement: Graduation from high school. Excess experience of the type and quality described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skill may be substituted for education on a year-for-year basis.
Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the type and quality described below:
General Clerical Experience: Two (2) years general clerical work experience which required the knowledge of office practices and procedures, filing, punctuation, grammar, spelling and word usage; and the ability to read and interpret written material, understand and follow oral and written instructions, make arithmetic computations and operate standard office machines and equipment.
Specialized Experience: Three (3) years responsible work experience in the preparation and/or processing of legal documents used in estate, probate, and guardianship proceedings which demonstrated knowledge of estates of decedents, descent of property, probate, wills, guardianship of minor and incompetents, and abandoned property and escheat.
One (1) year of the required three (3) years of specialized experience must have been at the fully competent level comparable to the Estate & Guardianship Clerk I level.
Substitutions Allowed:
Substitution of Education for General Clerical Experience:
(1) Successful completion of a one-year clerical or business curriculum, which included courses in basic English, arithmetic, general clerical procedures, and office machines, leading to a diploma, certificate, or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of general clerical experience.
(2) Successful completion of a two-year clerical or business curriculum which included courses in basic English, arithmetic, general clerical procedures and office machines, leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for two (2) years of the general clerical experience.
(3) Successful study at an accredited college or university may be substituted on the basis of one (1) academic year (30 semester hours or its equivalent in quarter credits or other units) of study for one (1) year of general clerical experience up to a maximum of two (2) years.
(4) Partial Completion of Clerical Education:
(a) Completion of half a school year of substantially full-time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for six (6) months of general clerical experience.
(b) Completion of one (1) school year (of a program of more than one year in length) of substantially full-time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for one (1) year of general clerical experience.
Substitution of Education for Specialized Experience:
(1) Successful completion of a paralegal (legal assistant) curriculum at an accredited community college, business school or other comparable institution above the high school level, may be substituted for one (1) year of specialized experience.
(2) Successful study at an accredited law school may be substituted for specialized experience on a year-for-year basis up to a maximum of two (2) years.
(3) Graduation from an accredited law school with a Juris Doctor degree may be substituted for three (3) years of specialized experience. Applicants possessing this educational qualification are deemed to have met all of the requirements for the Estate and Guardianship Specialist.
(4) Excess specialized experience may be substituted for general clerical experience on a year-for-year basis.
Supplemental Information
Any additional information may be attached to your online application, submitted by email to , or mail to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.
Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.
for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
Up to 13 paid holidays each year, and 14 during election years
Up to 21 vacation leave days per year
Up to 21 sick leave days per year
Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
Free life insurance policy for employees and retirees
Deferred compensation retirement savings plan
State retirement plan for eligible employees
Judiciary employees may also be eligible for the Public Service Loan Forgiveness Program. For more information:
CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
01
Education Requirement: Do you have a High School diploma or GED? Yes
No
02
General Clerical Experience: This position requires two (2) years of general clerical work experience which required the knowledge of office practices and procedures, filing, punctuation, grammar, spelling and word usage; and the ability to read and interpret written material, understand and follow oral and written instructions, make arithmetic computations and operate standard office machines and equipment.
Please describe your work experience which shows you meet this requirement. In your description, be sure to include:
A. Name of Employer
B. Official Job Title
C. Dates of Employment (from month/year to month/year)
D. Average number of hours worked per week
E. A detailed description of the job duties you performed which provided you general clerical experience as described above.
If you do not have such experience, write "None" in the space below.
03
Specialized Experience: This position requires three (3) years of responsible work experience in the preparation and/or processing of legal documents used in estate, probate, and guardianship proceedings which demonstrated knowledge of estates of decedents, descent of property, probate, wills, guardianship of minor and incompetents, and abandoned property and escheat. One (1) year of the required three (3) years of specialized experience must have been at the fully competent level comparable to the Estate & Guardianship Clerk I level.
Please describe your work experience which shows you meet this requirement. In your description, be sure to include:
A. Name of Employer
B. Official Job Title
C. Dates of Employment (from month/year to month/year)
D. Average number of hours worked per week
E. A detailed description of the job duties you performed which provided you specialized experience as described above.
If you do not have such experience, write "None" in the space below.
04
Substitution of Education for Specialized Experience: Education may be used as a substitution for part of the specialized experience. (Please refer to the job posting for allowable substitutions of education for specialized experience.) Please select the statement that best describes your education. Check all that apply. Successful completion of a paralegal (legal assistant) curriculum at an accredited community college, business school or other comparable institution above the high school level.
Successful study at an accredited law school.
Graduation from an accredited law school with a Juris Doctor.
None of the above.
05
IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. Failure to provide sufficient detailed information may result in your application being rejected. Therefore, it is important that you provide the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. However, if you choose to submit a resume in addition to your application, be sure it includes the same employment information mentioned above. I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected.
Required Question
Worksite address
honolulu, HI, 96814, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.