About this opportunity
LHH lists this Estates Legal Administrative Assistant opportunity in pittsburgh, Pennsylvania. Review the employer’s description below for duties, qualifications and application requirements.
Job description
LHH is partnering with a well-established client in seeking an experienced Legal Administrative Assistant to support attorneys and clients within its trusts and estates practice. This position is ideal for a proactive, highly organized professional who can manage competing priorities, produce accurate work, and provide dependable support in a busy, deadline-driven environment.
Have you got the right qualifications and skills for this job Find out below, and hit apply to be considered.
Key Responsibilities
Provide comprehensive administrative support to attorneys and clients within the trusts and estates practice.
Maintain attorney calendars, contacts, appointments, conference calls, and critical deadlines.
Coordinate in-person and virtual meetings, including room arrangements, technology, materials, and outside vendors.
Prepare, revise, format, proofread, and finalize correspondence, agreements, memoranda, wills, trusts, and other legal documents.
Assist with time entry, expense reports, billing review, invoice corrections, and related follow-up.
Collaborate with the accounting team to address billing questions and ensure invoices are accurate and timely.
Support new client and matter intake, including conflict checks, engagement documentation, and file creation.
Organize meeting materials, agendas, presentations, and notes.
Maintain departmental reports, trackers, and workflow records.
Monitor court filings, practice deadlines, and attorney schedules.
Assist with filings in Pennsylvania courts and other applicable jurisdictions.
Create and maintain organized electronic and physical client files.
Support client development activities, special events, and internal projects as needed.
Provide backup assistance to other administrative team members.
Preferred Background
High school diploma or equivalent required; college coursework or a degree is preferred.
Previous legal administrative experience required.
Trusts and estates experience is strongly preferred.
Experience with legal documents, billing processes, court filings, and client intake.
Strong proficiency with common office, document management, PDF, email, spreadsheet, presentation, and virtual meeting tools.
Accurate keyboarding skills of approximately 60 words per minute or more.
Pennsylvania Notary Public commission or willingness to obtain one.
Excellent proofreading, formatting, transcription, organizational, and time-management skills.
Ability to handle confidential information with discretion.
Strong attention to detail and the ability to manage multiple deadlines.
Professional communication and client service skills.
Ability to work independently while contributing to a collaborative team.
Comfortable learning new systems and adapting to changing priorities.
Proactive, dependable, and committed to producing accurate, high-quality work. xavwley
Anticipated salary range: $60K to $80K
Equal Opportunity Employer/Veterans/Disabled
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• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
Full-time employment benefits include medical, dental, vision, term life insurance, short-term and long-term disability, additional voluntary benefits, commuter benefits, wellness plans, and reimbursement and retirement programs. Available paid leave may include paid time off, parental and holiday pay.
Worksite address
pittsburgh, PA, 15237, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.