About this opportunity
8b980a2d-a069-488e-a294-a4382103a408 lists this Event Executive - Planning opportunity in alexandria, Virginia. Review the employer’s description below for duties, qualifications and application requirements.
Job description
About Us
The leading global trade association dedicated to advancing convenience and fuel retailing, NACS advances the role of convenience stores as positive economic, social and philanthropic contributors to the communities they serve and is a trusted adviser to retailer and supplier members from more than 50 countries. S. convenience store industry, with more than 152,000 stores nationwide selling fuel, food and merchandise, conducts 160 million transactions daily and had sales of $818 billion in 2025. NACS supports the industry through its media platforms, advocacy efforts, research, events, products & services, and industry initiatives, helping members stay informed and connected. NACS Media is the voice that connects the convenience and fuel retailing industry through various channels, including its award-winning monthly publication
NACS Magazine
,
NACS Daily
e-newsletter and other modern media such as its weekly Convenience Matters podcast and Convenience Corner blog. NACS also is a hub for cutting-edge research, insightful analysis, innovative educational opportunities and key industry initiatives that aim to advance the future of convenience and fuel retailing, including the NACS Show, one of the largest annual tradeshows in the country; more than a dozen targeted and regional events; 5 executive education programs at ivy-league universities and extensive advocacy to both elected leaders and the general public. NACS is seeking a highly organized, motivated, team-oriented and customer service focused meetings and events professional to join our meetings team. As meetings and events manager, you will play a leading role in managing key events for the organization. This role requires excellent event-planning skills along with the ability to define project milestones and deadlines and manage both internal and external teams efficiently to meet organizational goals and expectations.
The ideal candidate for this position is passionate about meetings and events, driven, and naturally curious. The Meetings and Events Manager oversees the logistical planning and preparation of NACS meetings and events as directed, including:
Plans, coordinates and implements all aspects of assigned meetings, special events, and conferences throughout their entire life cycle
Negotiates and contracts various venues, vendors and services as they relate to NACS events
Organizes all event details both internal and external and communicates to all stakeholders
Delivers outstanding customer service, both external and internal
Communicates with NACS most engaged members and VIPs regarding attending events, responding to member inquiries and fulfilling requests
Provides onsite support for meetings and events both domestic and international
Serve as a lead planner for approximately 5 NACS events annually, which may include international events and range from small intimate dinners to large-scale tradeshows. These currently include Leadership Forum, International Convenience Summits (1-2), government relations fly-ins, committee and board meetings in addition to support for the annual NACS Show.
Manage venue selection to include destination/venue research, site selection and contract negotiations for assigned events.
Coordinate all meeting logistics for assigned events, including timelines, hotel and travel arrangements, registration, customer service, event confirmations, creative event design, graphic designs, AV requirements, transportation, staffing plans, badge/tent card production, shipping (domestic and international), etc.
Manage the full registration process for assigned NACS meetings. This includes managing and/or supporting registration build, reporting, invoicing, inventory management, VIP registrations, badging, etc.
Lead cross functional project teams to ensure seamless execution of each assigned meeting or event.
Work independently and collaboratively across functions based on project needs.
Develop and manage budgets for assigned meetings and events with ability to meet or exceed budget for each assigned meeting or conference
Manage equipment orders, supply orders, graphic and print orders and shipping procedures for meetings
Manage multiple vendors per event to include facilities and venues, general contractor, stage production company and destination management company.
Manage multiple concurrent projects and deliver in a timely and organized manner.
Manage post-event activities, including invoice reconciliation, final budget reports and post-event data reporting and survey distribution.
NACS Show: primary responsibilities may include Executive Committee/VIP transportation, Supplier Board Dinner and Hunter Club Lounge staffing. Apply creative thinking to event experience design, including décor, entertainment, attendee amenities, logistical flow, room setups, incorporating emerging industry trends and expanding on attendee networking opportunities.
Maintain an in-depth understanding of food and beverage and intimate knowledge working with BEOs.
Provides pre-event and onsite support at other NACS meetings as needed
Minimum of 5+ years of meeting planning experience. Hospitality and event management background a plus. Bachelor’s degree preferred
~ Ability to drive projects from inception through completion with minimal oversight
Excellent computer skills including MS Excel, Word, PowerPoint and Outlook (familiarity with Cvent Social Tables, Map Your Show, and HubSpot are a plus)
Certified Meeting Professional (CMP) and/or Project Management Professional (PMP) certifications are a plus
Almost everything we do requires broad, multi-department collaboration to ideate and execute creative initiatives that deliver compelling value to our members and our industry. What that requires is a relatively flat organizational structure that empowers teammates at different levels from all departments to constructively engage and support each other. NACS is a culture that believes in working together from the office.
Approximately 10% travel
In-Office Position w/ Work From Anywhere (WFA) Days
NACS is an Equal Opportunity Employer, dedicated to a policy of non-discrimination in employment on any basis. All applicants will be considered for all positions based on qualifications and without regard to race, color, religion, sex, national origin, age, marital status, veteran status, disability, sexual orientation, and any other legally protected status.
As the leading global trade association for convenience and fuel retailers, NACS advances the role of convenience stores as positive economic, social and philanthropic contributors to the communities they serve and is a trusted adviser to its retailer and supplier members from more than 50 countries. S. convenience store industry, with more than 152,000 stores, conducts more than 160 million transactions daily and had sales of $860 billion in 2023. Follow NACS on LinkedIn, Twitter, Facebook and Instagram.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.