About this opportunity
XCUTIVES INC. lists this Event Management Lead opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
We are seeking a highly skilled and detail oriented Event Management Lead with 13+ years of experience to support the planning, coordination, and flawless execution of corporate events, conferences, trade shows, customer engagements, and internal programs. This individual will serve as a hands on planner responsible for end to end event logistics while collaborating closely with internal stakeholders, vendors, and cross functional teams.
The ideal candidate brings strong operational rigor, excellent communication skills, deep trade show execution knowledge, and a passion for delivering exceptional event experiences. While this is not a people management role, it requires someone who can independently manage complex projects, adhere to internal policies and procedures, contribute ideas, and thrive within a fast paced team environment.
Key Responsibilities
Event Planning & Execution
Support the full life cycle of events, including concept development, logistics planning, on site execution, and post event wrap up.
Manage event timelines, project plans, run of show documents, and budget trackers.
Ensure brand standards and internal policies/procedures are upheld across all event processes and documentation.
Execute trade show logistics including booth coordination, exhibitor management, show services, shipping, asset tracking, and pre show/post show operations.
Work with third party vendors (venues, production partners, promotional suppliers, printers, transportation providers, trade show contractors, etc.) to obtain competitive quotes and high quality services.
Support contract review, negotiation, and invoice reconciliation.
Maintain strong vendor relationships and ensure performance meets expectations.
Stakeholder & Team Collaboration
Participate in internal planning calls, providing clear updates and capturing action items.
Support internal stakeholders through organized documentation, timely communication, and proactive follow through.
Ensure alignment with internal compliance requirements, procurement processes, finance protocols, and operational standards.
Logistics & Operations
Prepare event materials including signage, floor plans, attendee guides, and printed collateral.
Manage on site setup, execution, attendee experience, exhibitor needs, and real time issue resolution.
Coordinate asset management, warehousing, and trade show booth logistics.
Post Event Work
Conduct post event wrap up including vendor reconciliation, event reporting, cost analysis, and lessons learned.
Maintain event documentation, templates, and tools to support process consistency and adherence to internal policies.
Qualifications
13+ years of experience in event planning or trade show management, ideally in corporate or agency environments.
Strong knowledge of event logistics, venue operations, and complex trade show coordination.
Excellent project management and organizational skills; ability to manage multiple programs simultaneously.
Exceptional communication and interpersonal skills.
Experience managing and adhering to internal corporate
policies, procedures, procurement processes, and budget guidelines.
Ability to work on site at events, including evenings or weekends – around 30%.
Calm under pressure, solutions oriented, and highly resourceful.
High attention to detail and commitment to delivering best in class experiences.
Associates degree or BA in marketing preferred.
Preferred Skills
Experience with sponsorship fulfillment, budgeting, and cost management.
Familiarity with production, staging, audiovisual, and trade show services terminology.
Ability to adapt quickly in fast paced environments with shifting priorities.
Creative mindset with an eye for enhancing the attendee and exhibitor experience.
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Worksite address
new york, NY, 10261, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.