About this opportunity
JBA International lists this Exec Assistant/Office Manager/Paralegal opportunity in beverly hills, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive AssistantLocation: Beverly Hills, CA Salary: $80K - $90K (more based on experience)Organization & Time ManagementMaintain the executive's calendar and daily schedule.Organize priorities, deadlines, and ongoing projects.Keep task lists current and ensure priorities remain organized.Prepare daily and weekly action lists.Maintain organized digital files and documents.Execution & Follow ThroughTrack assignments and deadlines.Follow up with employees, vendors, and business partners to ensure commitments are completed.Remind the executive of important deadlines and outstanding items.Ensure projects continue moving without constant reminders.Help prevent important tasks from falling through the cracks.Executive SupportCoordinate meetings and appointments.Prepare meeting agendas and organize supporting materials.Take meeting notes and track action items.Draft emails and other professional correspondence.Coordinate travel arrangements when needed.Assist with research and special projects.CommunicationAct on behalf of the executive by communicating assignments, requests, and follow up items to employees, clients, vendors, and business partners.Coordinate with team members to ensure requested tasks are completed accurately and on time.Follow up on outstanding requests until they are resolved or completed.Provide regular status updates so the executive always knows where projects stand.Serve as a professional point of contact for internal and external communications.Handle confidential information with professionalism and discretion.QualificationsMinimum 3 years supporting an executive, business owner, or senior leader.Exceptional organizational skills.Outstanding time management.Excellent written and verbal communication.Strong attention to detail.Excellent follow through.Ability to manage multiple priorities in a fast paced environment.Professional, dependable, and trustworthy.Preferred SkillsMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft TeamsMicrosoft PlannerOneDriveRingCentralFilevine experience is a plus but not required.The Ideal CandidateYou are naturally organized and enjoy bringing structure to busy environments.You take ownership of your work, follow through on commitments, and don't need constant reminders to complete tasks.You enjoy keeping projects moving, staying ahead of deadlines, and helping others become more productive.You are dependable, resourceful, and take pride in making sure nothing important is overlooked.
Worksite address
beverly hills, CA, 90211, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.