Job description
This is a remote position.
Our client is looking for anExecutive Administrative Assistantto support two founders in a fast-paced, early-stage environment. This role offers hands-on exposure to community management, recruiting operations, and business development initiatives, playing a key role in keeping daily operations aligned and moving forward. They operate within the startup and community-driven space, having built a strong network and gained traction by connecting professionals and driving collaborative growth over recent years.
This is a high-impact position where organization, proactivity, and ownership are everything. The person in this role will act as a central point of coordination across multiple workflows, ensuring priorities are executed efficiently and nothing falls through the cracks.
Responsibilities
Manage founder calendars, including scheduling membership calls, introductions, and internal meetings
Coordinate outreach efforts with community members and support engagement initiatives
Track member contributions, OKRs, and participation tied to internal programs
Plan and execute both virtual and in-person events, including logistics and coordination
Oversee onboarding processes by setting up new members across platforms like Slack and internal systems
Maintain and optimize internal documentation and workflows in Notion as the main source of truth
Coordinate interview scheduling between candidates and clients, adjusting as needed
Support sourcing efforts by reviewing candidate pipelines and identifying key selection criteria
Assist with outreach messaging, list building, and workflow optimization using AI tools
Handle general administrative and operational tasks across recruiting functions
Research relevant business development events and assist with attendance planning
Coordinate travel logistics and event participation for founders
Build and organize target contact lists for outreach campaigns
Maintain clean and structured databases for business development efforts
Provide ongoing support for ad hoc founder requests and shifting priorities
Requirements
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities independently with minimal supervision
Excellent written and verbal communication skills
Comfortable working in dynamic, fast-moving environments with evolving priorities
Experience using tools such as Notion, Google Workspace, Slack, and AI platforms
Proactive mindset with a strong sense of ownership and accountability
Qualifications
Previous experience in administrative, operations, or executive support roles
Exposure to startup environments, recruiting processes, or community operations is a plus
Experience coordinating events or managing logistics is highly valued
Ability to think critically and solve problems in ambiguous situations
Benefits
Full-time role
100% remote work environment
High exposure to founders and strategic decision-making
Opportunity to grow within a fast-scaling startup environment
Dynamic and collaborative culture with real ownership of responsibilities
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.