About this opportunity
Insight Hospital and Medical Center lists this Executive Administrative Assistant-Finance opportunity in chicago, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Position: Executive Administrative Assistant-Finance
Location: Chicago, IL
Job Id: 242
# of Openings: 1
At INSIGHT, we believe there is a better way to provide quality healthcare. With a growing team that is dedicated to delivering world-class service to everyone we meet, it is our mission to be the most innovative, ethical, and insightful clinical biomedical technology institution in the world. As we continue to develop and grow in the fields of neuroscience, medicine, and ethics, our mission is guided by the highest levels of leadership development through (E6 I3):Energy, Energizing, Edge, Ethics, Expertise, Execution, Innovation, Insight, Incubation.
At Insight Hospital & Medical Center, we are partnering with the community to build this historical institution into a model healthcare organization providing PATIENT CARE SECOND TO NONE! If you would like to be a part of our future team, please apply today!
Duties:
Prepares and handles correspondences, memos, reports, presentations, and other documents for the Executive/Director
Manages executives' calendar and coordinates with personnel to arrange meetings
Responds to inquiries from parents, patients, visitors, hospital employees, and hospital leaders and determines the urgency of the situation, suggests appropriate referrals, or informs the Executive/Director when the situation warrants his/her attention
Responds to calls and visits from senior management, medical and nursing staff, as well as the public at large. Determines the urgency of the situation and suggests appropriate referrals, or informs the Executive/Director when the situation warrants
Handles incoming/outgoing mail
Properly directs all requests, from personal appearances and by telephone, to the appropriate physician, clinic, or department
Acts as the point of contact for executives, employees, clients and other external partners via the executive
Manages information flow in a timely and accurate manner
Ensures compliance in day-to-day operations
Makes travel and accommodation arrangements
Creates and runs reports
Maintains files according to appropriate guidelines and maintains confidentiality
Maintains excellent working relationships throughout the organization
Prepares agendas and make arrangements, such as coordinating catering for luncheons, for committees, and other meetings.
Requirements: Two (2) years of clerical/administrative experience in an office setting, preferably supporting senior or executive management.
Position requires ability to maintain the highest level of discretion and confidentiality.
Ability to work independently; demonstrates accuracy, reliability, and problem solving skills.
Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
Demonstrates excellent organizational skills, attention to detail, communication skills, and the ability to handle multiple tasks.
Demonstrates ability to communicate professionally and effectively throughout all levels within the organization, and with others outside of the organization
Healthcare industry experience preferred.
Insight is an Equal Opportunity Employer & values workplace diversity! #J-18808-Ljbffr
Worksite address
chicago, IL, 60290, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.