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Job description
Executive Administrative AssistantThe Staff Pad is proud to partner with a reputable health center in West Covina, CA committed to providing access to high-quality healthcare while empowering patients, employees, and community partners to improve their well-being and strengthen the health of the communities they serve. We are seeking an experienced and dependable Executive Administrative Assistant to provide shared administrative support to the Chief Medical Officer and Chief Operating Officer. In this role, The Executive Administrative Assistant will serve as a key liaison between clinical and operational leadership, coordinating communication, meetings, workflows, reporting, and follow-up to support effective organizational operations.Schedule: Full-TimeWhat You'll DoExecutive Support (CMO and COO)Provide confidential administrative support, anticipate needs, prioritize requests, and work independently with minimal supervisionManage calendars, correspondence, calls, and email; resolve conflicts and flag deadlines or issuesProtect confidential personnel, provider, patient, clinical, and operational information per HIPAA and EVCHC policyLiaise with clinical and operations leadership, QI, Compliance, Provider Relations, health center leadership, and external entitiesPrepare agendas, minutes, reports, presentations, and meeting materials as assignedTrack action items and deadlines, follow up with leaders, and provide status updates to the CMO and COOCompile and organize clinical and operational data and reports for executive reviewDistribute approved reports, policies, procedures, and other documents to appropriate audiencesAssist with audits, regulatory reviews, site visits, FQHC readiness, corrective actions, and performance improvement initiativesCoordinate travel, conference registration, and expense reimbursementManage payroll, timekeeping, and PTO for designated direct reportsCMO-Specific SupportMaintain provider compliance and administrative logs; document issues and route concerns to the CMOCoordinate provider onboarding, orientation, training, and related administrative activitiesSupport QI and clinical performance initiatives through reports, meetings, tracking, and follow-upPrepare and track clinical, quality, regulatory, and provider materials requiring CMO reviewCOO-Specific SupportCoordinate health center leadership activities, site visits, operational meetings, and follow-up for approved initiativesMaintain dashboards and reports on performance, access, capacity, scheduling, staffing, and other operational prioritiesCoordinate communication among the COO, health center leadership, clinical leadership, and other departmentsAssist with planning and operational readiness for new sites, programs, services, and organizational initiativesOtherPerform other related duties as assigned by the CMO or COOWhat We Are Looking ForExperience: 3+ years of executive-level administrative support experience required; healthcare leadership support preferred FQHC, community health center, or healthcare experience preferredAdditional Skills and AttributesBilingual English and Spanish skills preferredStrong interpersonal and cross-functional collaboration skillsStrong written and verbal communication skills, including meeting minutes and reportsExcellent organization, discretion, follow-up, and ability to manage competing prioritiesKnowledge of electronic health records and healthcare scheduling systems preferredProficiency with Word, Excel, PowerPoint, Outlook, Teams, and shared document toolsWorking RequirementsAbility to sit and work at a computer for extended periodsAbility to speak, hear, see, communicate clearly, and use hands and arms for routine office tasksAbility to work efficiently in a busy, shared office environmentAbility to interact professionally with patients and provide excellent customer service in person and by phoneAbility to travel to clinic and meeting sites within the service areaReasonable accommodations may be made to enable individuals with disabilities to perform essential job functionsWhat You Can ExpectCompensation and Benefits: Competitive Salary Medical, Dental and Vision Insurance Holiday Vacation and Sick Leave Employee Assistance Program Life Insurance (Basic + Voluntary) Tuition Reimbursement 403(b) Retirement plan with 6% matchIf you are an organized, dependable professional who thrives in a fast-paced healthcare environment and enjoys supporting executive leadership, we invite you to apply and bring your skills to a team dedicated to making a meaningful impact in the community.
Worksite address
west covina, CA, 91790, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.