About this opportunity
Mutual of Omaha Mortgage lists this Executive Administrative Assistant opportunity in irvine, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Administrative AssistantMutual of Omaha Mortgage is seeking a highly capable Executive Administrative Assistant to support senior leadership while also providing operational and administrative support across the office. This role plays a key part in keeping priorities organized and ensuring follow-through across administrative, logistical, and project-based initiatives. The ideal candidate is organized, proactive, and comfortable managing competing priorities, anticipating needs, and working with a high degree of independence in a fast-paced environment.Roles & ResponsibilitiesExecutive & Office SupportProvide direct administrative support to senior leadership, including scheduling, coordination, follow-ups, and task trackingServe as a central support resource for office-wide administrative needsMaintain discretion and professionalism when handling sensitive informationProject & Operational SupportAssist with planning and execution of office initiatives, including office moves and physical space planningTrack furniture inventory, vendors, timelines, and deliverables related to office logisticsSupport basic project management efforts by tracking deadlines, dependencies, and open itemsSalesforce & Systems AdministrationPerform basic Salesforce administrative tasks, including: Pulling reportsUpdating contact recordsData entry and hygiene tasksSupport ad hoc system-related requests as neededAdministrative & Financial TasksPull and organize credit card expense data and supporting documentationAssist with reporting, documentation, and recurring administrative processesHandle general administrative tasks as assigned; some routine, some urgent, some unplannedGeneral SupportExecute a wide range of requests as they arise; scope will vary by dayProactively manage workload and escalate priorities or conflicts when neededKeep work moving without requiring detailed daily directionQualifications:3+ years of experience in an administrative, executive assistant, or operations support roleDemonstrated ability to work autonomously in a fast-paced environment with shifting prioritiesStrong organizational and time-management skills; able to juggle multiple workstreams simultaneouslyHigh attention to detail with a bias toward execution and follow-throughComfortable handling both high-visibility work and routine administrative tasksExperience with Salesforce at a basic administrative or power-user levelStrong proficiency with common office tools (MS Office 365, Excel, project management tools)Clear communicator who can operate professionally across all levels of the organizationThe hourly rate for this position is $30-$40 per hour.Mutual of Omaha Mortgage is an Equal Opportunity Employer, and we encourage diverse, talented, qualified applicants to apply. We offer an extensive compensation package. Benefits include:Vacation — Vacation hours accrue on a per pay period basis. Balance maximums are based on years of service.Paid Sick Time — 40 hours of paid sick time after 90 days of employment. State sick time requirements will be added as needed.9 Paid Holidays + 1 Cultural Celebration Day (Floating Holiday)Multiple PPO Medical Plans, as well as HDHP eligible plan.Dental CoverageVision CoverageCompany Paid Life Insurance401K with a generous employer matchAdditional Benefits including – Optional Life, FSA, Pet Insurance etc.Free Legal ServicesEmployee Loan Program
Worksite address
irvine, CA, 92616, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.