About this opportunity
Confidential lists this Executive Administrative Assistant opportunity in new york city, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Who We Are
We are a partner-led investment firm with generational capital. With more than $70 billion in assets under management, we focus on long-term value creation across our portfolio of consumer and life insurance businesses.
About the Role
We’re looking for an Executive Assistant and Office Manager who brings exceptional organizational skills, sound judgment, and a proactive approach to supporting executive leadership and onsite workplace operations and events . In this role, you will be a trusted partner to multiple members of the company’s executive leadership team while also helping coordinate the day-to-day operations of the company’s New York office.
What You'll Do
Provide Executive & Leadership Support
Provide proactive executive support to assigned executives managing complex calendars, scheduling priorities, travel arrangements, meeting logistics and expense reimbursements.
Anticipate leadership needs, manage competing priorities, and help ensure executives are prepared for meetings, presentations, events, and business activities.
Coordinate executive communications, reports, presentations, and other business materials with professionalism and accuracy.
Track action items, follow-ups, deadlines, and key deliverables to ensure priorities remain organized and moving forward.
Handle confidential information with discretion and exercise sound judgment when responding to sensitive matters.
Daily liaison and coordination with Executive Assistants and staff and their portfolio companies
While support is mainly during typical office hours, we are a fast-moving entrepreneurial firm and occasional urgent support will be needed after hours, e.g. for last-minute travel and meeting coordination
Coordinate Site Meetings, Events & Visitor Experiences
Plan leadership meetings, executive visits, and other high-visibility events including meeting logistics (scheduling, room reservations, agendas, materials, catering, audiovisual support, and day-of coordination).
Ensure building and room access, security registration and space preparation working with building facilities teams while troubleshooting as needed.
Help maintain an organized, welcoming, and productive office environment for employees and visitors, including monitoring of shared employee spaces including conference rooms and kitchen areas.
Maintain office and kitchen supplies processing invoices within allotted budget.
Assist with office-related questions escalate appropriately when issues arise.
Support property management’s offsite primary point of contact as needed.
Support workplace safety initiatives, emergency preparedness activities, office moves, on the ground vendor support, and other related activities.
What You'll Bring
5 to 8 years of experience as an Executive Assistant and/or in developing roles supporting multiple executives or senior leaders
Proven experience managing complex calendars, travel, meetings, and multiple, potentially conflicting executive administrative priorities.
Strong organizational, prioritization, and follow-through skills with excellent attention to detail and accuracy.
Exceptional written and verbal communication skills.
Ability to anticipate needs, manage competing priorities, and adapt in a fast-paced environment.
Sound judgment and discretion with all matters especially with access to confidential information.
A high degree of professionalism, responsiveness and customer service orientation.
Ability to work independently while partnering and working effectively with executives, teams and colleagues at all organizational levels.
Proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related business applications.
What We Offer:
A collaborative, inclusive environment that values authenticity, accountability, and partnership.
The opportunity to join the company at an exciting stage of growth, where colleagues are empowered to build what’s next
A competitive compensation package and benefits package including comprehensive medical, dental, and vision coverage; an HSA and 401(k) company match; paid time off; and employer-paid life and disability insurance
We are committed to equal employment opportunity and encourage people from all backgrounds to apply. We make hiring decisions based on merit and do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, disability, or any other protected status.
We strive for a meaningful interview experience for all candidates. If you need an adjustment or accommodation due to a disability or medical condition during the hiring process, please let your recruiter know.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.