About this opportunity
Collabera lists this Executive Administrator opportunity in baltimore, Maryland. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Work onsite 3 days/week (Tues-Thurs) in Baltimore to collaborate closely with teams
Day to Days:
Act as a true business partner to the CTO, managing the operational rhythm of the office
Own the CTO’s calendar as a portfolio (prioritizing time, resolving conflicts, and building in buffer time aligned to strategic priorities)
Manage end-to-end travel planning (complex itineraries, changes, contingencies) using GBT
Handle expense reporting and reconciliation, including resolving billing issues and ensuring compliance
Coordinate and support leadership meetings, staff meetings, QBRs, and meet-and-greets (agendas, materials, follow-ups)
Serve as a liaison with HR, Finance, and Procurement, helping move approvals and administrative initiatives forward
Filter and prioritize information flow to the CTO, flagging urgent matters and reducing noise
Represent the CTO with professionalism and discretion when interacting with executives, stakeholders, and vendors
Must Haves:
5+ years of experience as an Executive Assistant supporting C-level or VP-level executives
Prior experience supporting leaders in a technology or fast-paced enterprise environment
Strong calendar management instincts (not just scheduling, true prioritization, and conflict resolution)
Hands-on experience with:
SAPConcur (expense + travel)
Global Business Travel (GBT) or similar corporate travel tools
Tech-savvy and comfortable with: Workspace/MS 365/Slack/Teams
Excellent written and verbal communication, including drafting correspondence on behalf of an executive
Highly organized, proactive, and adaptable, able to manage shifting priorities without getting flustered
Strong judgment, discretion, and confidentiality
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.
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Worksite address
baltimore, MD, 21276, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.