Job description
This is a remote position.
Role Overview
The Executive Assistant will work closely with senior leadership to manage schedules, communications, documentation, and operational tasks. Ideal candidate understands Australian administrative and compliance standards.
Key Responsibilities
Manage executive calendars, meetings, and travel arrangements
Handle emails, correspondence, and client communication professionally
Support participant records and documentation
Prepare reports, documents, and presentations
Coordinate internal teams and follow up on action items
Assist with compliance, service agreements, and documentation
Maintain accurate records and files
Liaise with Australian clients and stakeholders
Support general administrative and operational tasks
Requirements
Preferred Qualifications and Requirements
Experience working with Australian companies or clients
Knowledge of NDIS processes, participant plans, and compliance requirements is an added advantage
Experience with scheduling systems and administrative software
Previous experience as an Executive Assistant / Virtual Assistant
Excellent spoken and written English
Strong organizational and time management skills
Ability to manage multiple tasks and deadlines
High attention to detail
Proficiency in Microsoft Office, Google Workspace, and CRM systems
Benefits
What We Offer
Competitive salary
Remote work flexibility
Opportunity to work with an international team
Professional growth opportunities
Note: Only candidates who make it to our shortlist will be contacted for further discussions.
Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.