Job description
Our US Partner is one of the most highly regarded real estate and estate planning firms in New York City.
Were looking for a highly experienced Executive Assistant to be part of our team. In this role, you will not only provide high-level administrative support but also bring technical proficiency to streamline office operations. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently.
This is a full-time role, on a US shift and on a Work-from-home set-up.
If you are a tech-savvy and highly organized individual with a knack for optimizing office systems, we invite you to join our team!
Responsibilities:
Scheduling and Calendar Management: Coordinate and manage the managing partners' calendars. Ensure timely reminders and reschedule appointments as needed.
Communication and Coordination: Serve as a point of contact between the managing partners and internal staff, clients, and external contacts. Handle correspondence, emails, and phone calls in a professional manner.
Administrative Support: Assist with general administrative tasks
Strong organizational skills and attention to detail.
Excellent communication skills, both written and verbal.
Ability to work independently and prioritize tasks in a fast-paced environment.
Positive, professional attitude with a strong work ethic.
Qualifications:
Proven experience as a Senior Executive Assistant or in a similar role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience in AI preferred (e.g., ChatGPT, Grammarly, Claude)
Strong organizational skills with the ability to recommend and implement effective systems
Previous experience working directly to a lawyer or attorney at the partner level is an advantage
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.