Job description
This is a remote position.
This is a high-impact support role responsible for managing administrative, operational, and executive priorities to ensure leaders can focus on strategic initiatives and business growth. This is not an entry-level position.
The role works closely with executives and cross-functional teams to streamline workflows, improve efficiency, and maintain smooth day-to-day operations.
Key Responsibilities
Manage executive calendars, scheduling, and meeting coordination across multiple stakeholders and time zones
Support inbox management, email correspondence, and communication on behalf of leadership
Coordinate travel arrangements, itineraries, and logistics as needed
Prepare reports, presentations, meeting agendas, and supporting documentation
Track tasks, deadlines, and follow-up items to ensure timely completion
Maintain organized records, files, and documentation systems
Assist with project coordination and operational initiatives across teams
Conduct research and gather information to support business decisions
Coordinate with internal teams, clients, vendors, and external partners
Identify opportunities to improve processes and enhance operational efficiency
Handle sensitive and confidential information with discretion and professionalism
Expectations
Minimum 3–5 years of experience supporting executives, business leaders, or senior stakeholders
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills in English
Proven experience managing calendars, scheduling, and executive communications
Proficiency in productivity and collaboration tools such as Google Workspace, Microsoft Office, and project management platforms
Ability to work independently while exercising sound judgment and problem-solving skills
Strong attention to detail and commitment to accuracy
Comfortable handling confidential information with professionalism and discretion
Proactive, resourceful, and capable of anticipating needs before they arise
Adaptable to changing priorities and business requirements
Work Schedule: Monday - Friday, 9:00 am to 6:00 pm CST
Benefits:
Company-paid comprehensive HMO for you and a dependent - not just an allowance! Plus, the option to add dependents.
Company-paid life insurance with ₱100,000 and AD&D coverage
At least 7 days annual paid time off
Client specific bonuses and incentives will be given 100%
Guaranteed pay on time, every time (3% higher exchange rates than most payment systems - we take care of transaction fees so you don't have to!
Requirements
To succeed in this role, you'll need the right tools. Please ensure you meet therequired system specifications.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.