About this opportunity
University of Olivet lists this Executive Assistant and Coordinator of Events opportunity in olivet, Michigan. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Assistant and Coordinator of EventsThe University of Olivet, a liberal arts institution with a historical commitment to inclusion and social justice, invites applications for the position of Executive Assistant and Coordinator of Events.The University of Olivet was founded in 1844 as an institution of higher education open to all regardless of race, gender, or ability to pay. The University's faculty and staff continue its tradition of creating and sustaining a welcoming and inclusive educational environment for students and maintaining its commitment to social justice.The University is one of the most diverse private liberal arts institutions in the state of Michigan and actively seeks inclusion in its students, faculty, and staff. The undergraduate student body is a mix of urban and rural students from a range of socioeconomic backgrounds, many of whom are first-generation university attendees. The University's faculty and staff are committed to providing personalized, individualized attention for students who commit themselves to seeking academic and personal success.The Executive Assistant and Coordinator of Events will dedicate 50% of effort to providing administrative support to the Vice President of Recruitment Marketing and Enrollment in the broad-based functions of the enrollment services division. The remainder of effort is dedicated to the planning, organization, and execution of The University of Olivet events sponsored or executed by the Enrollment Division.Duties and ResponsibilitiesExecutive Assistant (50%) serves as the primary liaison between on-campus and off-campus constituents on behalf of the Vice President of Recruitment Marketing and Enrollment. This role also provides administrative support for the departments of Admissions and Financial Aid.Duties include:calendaring, scheduling, facilitating meetings, agendas, and eventsbudget managementspending and purchasinginventory managementcommunication and reportingdocument generation and preservationsupervision and management of student workers.reviewing and approving time sheets for payrollCoordinator of Events (50%) supports the university and Division of Enrollment in the planning, organization and execution of all campus division supported or executed events.Duties include:event ideation and planningidentifying collaborators, including campus and community constituents, as well as experiential opportunitiesfacilitating event planning, production, and executionsupply identification and acquisitionfacilities procurementbudgeting, pricing, and procurementarranging, managing, and organization of professional and student staffingtransportation, logistics, and execution of eventsMinimum QualificationsBachelor's degree.High level of computer literacyExceptional organizational and communication skillsDiscretion and diplomacy are requiredAbility to manage, supervise, and direct colleaguesDecision and delegation abilities are criticalDesired QualificationsKnowledge of student information systemsEvent management experienceSupervisory experienceKnowledge of customer relationship management systemsHigh level of proficiency in Word, Excel, PowerPoint and AdobePhysical and Mental DemandAdequate physical fitness to maintain long hours and busy scheduleUse of gross motor skills to perform supervisory and organizational dutiesUse of fine motor skills in operation of keyboard equipmentProblem-solving abilityAbility to understand and work with numbers and dataAbility to see, hear, and speak with or without the use of aids to perform normal office tasksMental capacity to assist with numerous administrative responsibilitiesThe above statement reflects the general duties considered necessary to describe the principle functions of the job identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the job. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.
Worksite address
olivet, MI, 49076, US
Who can apply
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