About this opportunity
Technology Solutions Inc lists this Executive Assistant opportunity in ashley, Indiana. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Description
Job DescriptionJob Description
Executive Assistant
Job Summary:
The Executive Assistant will serve as one of the point persons for the CEO, as well as the Executive Team. This position requires close coordination and communication with both the CEO and key leadership members. In addition, this individual is required to work successfully with representatives from various customers, vendors and community representatives with respect to the diverse populations and cultures it serves and seeks to service. The ideal person will be able to successfully manage multiple projects simultaneously. The Executive Assistant will also provide immediate support to the CEO, including but not limited to handling all scheduling, travel logistics, meeting preparation, and meeting follow up, as well as providing appropriate team support when needed.
CORE DUTIES AND RESPONSIBILITIES:
Under direct supervision of the CEO the Executive Assistant works independently to provide effective administrative support.
This position will report directly to the CEO
Provides administrative support to the CEO to ensure effective and efficient operations, relieving CEO of routine matters through appropriate independent action
Serve as a Project Manager for various projects assigned by the CEO
Participate in and attend meetings as necessary and/or serve as a key representative when appointed
Prepare the daily schedule for the CEO
Prepare detailed itineraries, including important numbers, locations and contact names
Support corporate speaking opportunities by assisting with the development of presentation materials and media packages.
Make reservations for the CEO air travel, ground transportation, and lodging
Submit vouchers for travel and expense reimbursement
Schedule all meetings involving the CEO
Brief the CEO on all scheduling activities and requests from internal and external audiences
Review the CEO‘s email
Monitor incoming telephone calls, takes messages, and returns calls as requested
Place outgoing calls and maintains a record of calls
Maintain files, including notes, correspondence, and all information relating to travel
Organize documentation and materials for the CEO
Accept performance-based criticism and direction
Meet attendance requirements as established by the CEO
Work a flexible schedule, including long hours, nights and weekends
Able to travel with the CEO on trips both foreign and domestic
This role will operate as key administrative support to the President and CEO, functioning partially as an Executive/Personal Assistant and duties will progressively enhance overtime This job description is not an all-inclusive list of functions and tasks; Job functions may be added, deleted, or modified without prior verbal or written notification
MINIMUM EDUCATION:
Associate‘s degree in Applied Business, with an emphasis in office administration coursework
YEARS OF EXPERIENCE:
5-7years of experience in supporting C-level executives; Alternatively, 5-8 years of related work experience
SKILLS:
Ability to deal with confidential and sensitive matters in a professional manner
Present a professional image and high level of ethics, integrity, discretion and confidentiality in all dealings
Ability to receive criticism
Ability to exercise discretion and independent judgement with respect to prioritization of and recommendation of appointments
Has an understanding and motivation for the importance of managing multiple competing priorities
Poise and calm under pressure, and the ability to integrate seamlessly in communication flows are all paramount
Ability to integrate within a diverse team and exhibit exceptional collaborative skills
Thorough knowledge of office administration, policies, practices, and procedures
Proficient in Word Processing and Microsoft Office Suite
Experience with Social Media Platforms
Exemplary verbal and written communication skills
Temperament to communicate with a variety of personalities in a tactful, pleasant and professional manner
Thoroughness and careful attention to detail
Creative thinking skills and a strong commitment to social service
Strong telephone etiquette
Effective organizational and filing skills
Types 60+ words per minute
Thorough knowledge of office equipment and machines
Worksite address
ashley, IN, 46705, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.