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Job description
Full-Time Executive Assistant — Private Family OfficeOur repeat client, a distinguished family office based in Boston, is entering an exciting stage of growth, and they're looking for an experienced Senior Executive Assistant to join their team. The role is hybrid, with in-office days Tuesday through Thursday. This person will support the Family Office CEO, with additional administrative and project support extended to other team and family members as the role develops. This hire will help shape that growth, with real opportunity to build alongside the family office as it evolves.The primary focus of the role is providing high-level EA support to the executive, including calendar management, meeting coordination, and compiling and delivering briefing materials ahead of key meetings. The remainder is fluid, split between broader administrative and project support and, over time, individualized support for members of the next generation. That balance will shift as the role matures.ResponsibilitiesManage complex calendars, scheduling, and meeting coordination for the primary executiveCompile and deliver briefing materials in advance of key meetingsCoordinate meetings and board-related logistics for the Family Office CEOBook travel, manage Zoom links, and coordinate project-related meetingsHandle invoice scanning, contact management, and forward-looking scheduling needsAct as a proactive project manager, identifying what needs to get done rather than waiting to be askedProvide light-touch, individualized administrative support to family members with different working styles and needsServe as a point of contact with an outside concierge travel teamConnect accountants, family members, and payment systems to keep bill pay moving smoothlyProvide support for occasional after-hours requests as neededQualificationsA minimum of 7+ years of experience working as an Executive Assistant ideally in a family office environmentLocal Boston-based candidates are strongly preferred and will be given priority reviewConfident, calm communicator who can problem-solve under pressureHigh discretion at all times, especially around personal and financial mattersComfortable managing up and holding boundaries with multiple stakeholders, each with different communication and working stylesStrong self-starter instincts, someone who proposes solutions rather than waiting for directionTech-savvy across Microsoft, Asana, and shared cloud drives, open to learning new systems, with a genuine curiosity about AI tools as a plusPolished, adaptable, and able to pivot quickly between very different personalities and priorities day to dayLegally authorized to work in the United StatesWilling to undergo an in-depth background check and provide excellent professional referencesCompensation$150,000-$170,000 base salary | Final compensation will be determined based on a variety of factors, including relevant experience, education, skills, qualifications, internal equity, and the scope and responsibilities of the position.Exceptional benefits package to be shared with qualified candidatesJob StatusActively Seeking Applicants!
Worksite address
boston, MA, 02108, US
Who can apply
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