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Job description
Executive AssistantA boutique financial services firm in Greenwich, CT is seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative support to senior members of the firm.This individual will serve as a trusted partner to the executive team, managing complex schedules, coordinating meetings and travel, facilitating communication, and ensuring executives are prepared for internal and external engagements.The ideal candidate thrives in a fast-paced, entrepreneurial environment and is comfortable managing multiple priorities with a high degree of urgency, discretion, and attention to detail. This individual must be able to anticipate needs, exercise sound judgment, and interact professionally with senior executives, clients, investors, and other external stakeholders.Key ResponsibilitiesManage complex and frequently changing executive calendars, including internal meetings, client meetings, investor calls, and external engagements.Coordinate meetings across multiple executives, organizations, and time zones while proactively identifying and resolving scheduling conflicts.Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes.Prepare executives for meetings by coordinating schedules, materials, logistics, and relevant information in advance.Serve as a professional point of contact between executives and clients, investors, business partners, and other external stakeholders.Monitor scheduling and communications to ensure important requests, meetings, and follow-up items are addressed promptly.Coordinate conference calls, virtual meetings, client meetings, dinners, and other business events.Prepare and process expense reports, invoices, and other administrative documentation.Assist with the preparation, formatting, and distribution of presentations, correspondence, meeting materials, and other documents.Maintain highly confidential business, client, transaction, and personnel information with exceptional discretion.Track priorities, deadlines, and follow-up items on behalf of executives and proactively communicate outstanding action items.Coordinate with internal team members and outside parties to support the smooth execution of meetings, transactions, and firm initiatives.Assist with special projects and broader administrative or operational needs as the firm continues to grow.Anticipate executive needs and proactively resolve scheduling, logistical, and administrative issues before they arise.
Worksite address
old greenwich, CT, 06870, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.