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Job description
Administrative SupportProvides the principal office/administrative support to directors. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reduce the attention the supervisor must give to administrative and office operation details.-Serves as primary assistant to a director.-Organizes supervisor's files (electronic and paper).-Ensure materials are readily accessible and that file maintenance is current.-Maintain confidentiality of information.-Research and composes a variety of correspondence, memoranda and reports using office support software packages.-Compiles materials from multiple sources into a unified presentation.-Communicates and follows up with department managers regarding project and report data due to supervisor.-Ensures agenda and documents for discussion are distributed in advance to meeting attendees.-Prepares and distributes minutes of meetings.-Screens telephone calls, visitors and appointments.-Provides information or refers appropriately.-Opens, reads and screens mail addressed to supervisor.-Responds to routine correspondence as instructed.-Responds to email as instructed.-Schedules calendar commitments for supervisor.-Arranges meetings, conferences and travel logistics for executives and officials.-Monitors and maintains administrative office budget.Skills: Required Skills & Experience:-Two (2) years of progressive experience in a clerical, administrative or office management role
Worksite address
chapel hill, NC, 27514, US
Who can apply
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