About this opportunity
Compass Group lists this Executive Assistant opportunity in chicago, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive AssistantWe are seeking a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency and effectiveness in a fast-paced environment. This role serves as a trusted partner, managing priorities, anticipating needs, and ensuring day-to-day operations run seamlessly. This position is based at Levy's Corporate Headquarters in Chicago, IL.Major Areas of Responsibility:Schedule ManagementDay-to-day management of the calendars for the executives, including meeting scheduling and liaison with other administrative assistantsLiaising with clients at a high-level on behalf of the ExecutiveEnsures that meetings, presentations, and other duties are carried out seamlesslyBooks business travel to ensure that specific travel requirements and low fares are accommodatedManages travel schedule to proactively handle travel disruptions and any travel changes needed, this may include being available evenings and/or weekendsOffice Management:Answers incoming calls using proper etiquette and thorough documentation and prompt distribution of messagesProvides professional clerical support including filing, copying, and scanning of documentsProcesses invoices, expense reports and purchasing card statements on a timely basisManages supplies and ordering for new business meetingsOrganizes appropriate location, set-up, and communication for meetings, including board meetings, meetings, off-site meetings, and client meetings.Facilitate organizing notes, gifts, cards, and awards when neededOverall Management:Promotes a cooperative work climate, maximizing productivity and morale.Fosters strong relationships with operations by making accessibility and responsiveness a priority.Job Requirements:Excellent and professional writing and verbal skillsExperience working at Executive Assistant level with senior management and senior level clientsKnowledge of MS office applications, including Word, experienced in Excel, and OutlookAbility to manage complex and highly confidential informationAbility to work autonomously and across multiple tasks and reporting into different project teamsAbility to build a Power-Point presentation, with design and creativity skillsMust be adept at problem-solvingMust be able to prioritize and plan work activities as to use time efficientlyMust be organized, accurate, thorough, and able to monitor work for qualityHigh degree of personal organization and self-managementAt Levy, team = family. And we'll always take care of family, learn more about Levy benefits offered.Medical, Dental, Vision, Life Insurance/ AD, Disability Insurance, Retirement Plan, Flexible Time Off Plan, Paid Parental Leave, Holiday Time Off (varies by site/state), Personal Leave, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)Levy is a member of Compass Group USA. Compass Group/Levy is an equal opportunity employer. At Compass/Levy, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws.Certain positions may require Florida Level 2 background screening.Applications are accepted on an ongoing basis.Levy maintains a drug-free workplace.Req ID:
Worksite address
chicago, IL, 60601, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.