About this opportunity
The Doctors Company lists this Executive Assistant - Claims Team opportunity in east lansing, Michigan. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job OpportunityThe Doctors Company is seeking an energetic, bright, and motivated individual with a history of high performance to join the Region II Claims Team. This is a great opportunity for someone with experience supporting partners in a law firm or Executives. This is a hybrid opportunity located at one of the company's offices in East Lansing, MI, or Napa, CA.Position MissionThe successful candidate must be extremely well organized, a strong communicator, capable of effectively managing high level projects, skilled at interfacing with key internal and external stakeholders, and able to prioritize high volume of work. The Executive Assistant must understand business priorities and can anticipate management needs. They must be proficient at Microsoft Office especially Excel, Outlook, Word, PowerPoint, and SharePoint. The candidate must have strong ownership, communication, relationship skills, be self-motivated, have the ability to self-manage their work and lead projects independently and cross functionally with operating regions and strategic business units. This position is a great start for an individual looking to advance their career.QualificationsClaim/litigation administrative experienceAt least three years in a support or business support roleHighly developed interpersonal skills including communication and listening skills, attitude, exhibiting a professional, energetic, proactive, and enthusiastic demeanorExcellent verbal and written skills and attention to detailAbility to handle multiple priorities and manage complicated calendars across multiple leaders and external personnelDemonstrate excellent judgment and influence management skillsProactive approach to business needs and requirementsAbility to work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the departmentsAbility to learn and master new technologies and leverage available AI capabilitiesBachelor's degree requiredResponsibilitiesGeneral Administrative SupportProvides general administrative support to three AVPs and VP of ClaimsManage and enhance department SharePoint SiteSchedules meetings and proactively monitors availability of supported leaders.Proactively provides pre/post meeting support.Communicates with external law firms to onboard and off board attorneys and manage the attorney report cardMaintain attorney panel spreadsheetPrepares expense reports as assigned and manages the department budget processAssists in coordinating / scheduling department events including annual in-person meeting.Attends meetings as requested.Assures appropriate materials are received and distributed.Maintains availability and organization of key documents, presentations, and materials related to executive activities for dissemination as appropriate and/or advised.Provides overflow support as needed to Regional Claims Administrative Support Unit.Financial ManagementSupports budget reconciliation and planning.Reconciles invoices and expenses.Enter Reimbursements into Duck Creek system.Assist with outside payments.Applications & Process ImprovementIdentifies and recommends system/process improvements and innovations that may result in more efficient and effective work processes.Proficient in Sharepoint to create and maintain the department sites.Manages TDC Datalytics site to pay outside vendors and firms.Other Duties as AssignedServes as project manager for departmental strategic planning.Prepare monthly reportsCoordinates team building and staff morale activities.Other strategic projects as assigned.Salary Range: $60,348 - $79,207. Compensation varies based on skills, knowledge, and education. We consider factors such as specialized skills, depth of knowledge in the field, and educational background to ensure fair and competitive pay.BenefitsWe offer competitive compensation, an incentive bonus plan, outstanding career opportunities, an exceptional work environment, and an impressive benefits package, which starts with medical, family and bereavement leave; same-sex domestic partner benefits; short- and long-term disability programs; and an employee assistance program. There's more:Health, dental, and vision insuranceHealth care tax-free spending accounts with a company match401(k) and Roth IRA with company match, as well as catch-up plans for bothVacation days, sick days, and paid personal days each calendar year (with vacation increases based on length of service)Paid holidays each calendar yearLife and travel insuranceTax-free commuter benefitsIn-person and online learning opportunitiesCross-function career opportunitiesBusiness casual work environmentTime off to volunteerMatching donations to qualifying nonprofit organizationsCompany-sponsored participation at non-profit eventsAbout The Doctors CompanyThe Doctors Company is the nation's largest physician-owned medical malpractice insurer. Founded and led by physicians, we are committed to advancing, protecting, and rewarding the practice of good medicine. The Doctors Company is proud to be Certified™ by Great Place to Work®.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Worksite address
east lansing, MI, 48823, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.