Job description
This is a remote position.
About Teams Squared
Teams Squared is a team augmentation company that provides top-tier legal and business professionals to clients who need immediate, high-quality support. Our mission is to bridge the talent gap by seamlessly integrating skilled professionals into client teams. Whether it’s adding an interim attorney to help with overflow work, or plugging in a business operations expert to build process during a growth sprint, Teams Squared ensures that clients always have the right people at the right time.
About the Role:We’re seeking an experienced Executive Assistant to support a high-performing executive team in the construction industry. You will play a critical role in ensuring the leadership team runs efficiently, managing everything from scheduling and project tracking to vendor coordination and client-facing communication. This position is ideal for someone who thrives in a fast-paced, dynamic industry and has prior experience supporting C-level executives or leadership teams—ideally in construction, real estate development, or a related field.
Key Responsibilities:
Calendar management, meeting coordination, and travel planning for company executives
Prepare presentations, reports, and meeting minutes
Track action items and ensure deadlines are met
Coordinate with internal departments and external stakeholders (including vendors, subcontractors, and clients)
Assist in project documentation and compliance paperwork
Manage inboxes and draft correspondence
Conduct basic research and compile summaries for decision-making
Support HR, finance, and ops with administrative tasks as needed
Requirements
Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role
Familiarity with the construction industry or working with contractors, subcontractors, or project managers
Strong understanding of Australian business etiquette and communication styles
Comfortable working with teams across time zones, particularly AEST
Experience managing multiple stakeholders and fast-moving schedules
Tech-savvy, with a working knowledge of platforms like Google Workspace, Microsoft Office, Slack, Zoom, and project tools like Asana or Monday.com
Outstanding written and verbal communication skills
Highly organized with excellent time-management abilities
Ability to handle sensitive information with discretion
Proactive and resourceful, with strong problem-solving skills
Prior experience supporting construction executives or project teams
Knowledge of construction terminology and documentation (e.g., RFIs, POs, site reports)
Previous experience working remotely for Australian or international clients
Bachelor’s degree in Business Administration, Communications, or related field (preferred but not required)
Benefits
Competitive hourly rate
Fully remote, flexible work schedule
Work with high-growth, international companies
Opportunity to work long-term with clients
Ongoing support from the Teams Squared management team
Access to a global talent community
At Teams Squared, we’re committed to building strong, diverse teams for some of the most exciting companies in the world. We match world-class talent with world-class companies—and make the process seamless for everyone involved.
If you're passionate, resourceful, and love enabling leaders to do their best work—this role is for you.
Note: Only candidates who make it to our shortlist will be contacted for further discussions.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.