About this opportunity
AB Staffing Solutions lists this Executive Assistant opportunity in gilbert, Arizona. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Assistant
Role Overview
A growing professional services organization is seeking a highly organized, proactive Executive Assistant to provide high-level administrative and operational support to members of senior leadership.
This position is designed for someone who thrives in a fast-moving environment, has exceptional attention to detail and takes ownership without requiring constant direction. The individual will help leadership stay organized, prepared and focused by managing priorities, coordinating logistics and ensuring important commitments are followed through.
This is a confidential search. Additional information regarding the organization and leadership team will be shared with qualified candidates during the interview process.
Key Responsibilities
Executive & Administrative Support
Manage complex calendars, meetings and changing priorities for senior leaders
Coordinate domestic travel, itineraries and related logistics
Assist with expense reporting and administrative documentation
Track commitments, deadlines and follow-up items
Anticipate scheduling conflicts and proactively resolve issues
Handle sensitive and confidential information with discretion
Provide support on special assignments and leadership priorities
Communication & Coordination
Draft, edit and proofread professional correspondence
Communicate with internal and external stakeholders on behalf of leadership when appropriate
Coordinate meetings and ensure participants have the information they need
Use sound judgment when determining what requires immediate leadership attention
Maintain a high level of professionalism across written and verbal communication
Documents & Presentations
Prepare and edit professional presentations and leadership materials
Develop reports, spreadsheets, meeting documents and other business materials
Consolidate information from multiple sources into clear and organized formats
Review materials carefully for accuracy, consistency and presentation quality
Project Support
Assist with projects from initial planning through completion
Maintain action-item lists, timelines and project documentation
Coordinate meetings, events and related logistics
Support general business processes, documentation and record keeping
Identify opportunities to improve organization and administrative efficiency
What We're Looking For
Exceptional Attention to Detail
You naturally notice inconsistencies, missing information and potential problems before they become issues. Accuracy matters to you.
Ability to Prioritize
You can manage several competing requests, understand what is most important and adjust quickly when priorities change.
Strong Communication
You communicate clearly and professionally and understand that different audiences require different approaches.
Professional Judgment
You are comfortable working with senior leaders and handling information that requires discretion, maturity and sound judgment.
Ownership & Follow Through
You do not wait for someone to repeatedly check on your progress. You keep track of commitments, close loops and make sure work gets completed.
Proactive Problem Solving
You anticipate what may be needed, identify issues early and are comfortable finding solutions independently.
Qualifications
3+ years of administrative, executive support, operations or comparable professional experience
Experience supporting leaders in a fast-paced professional environment
Strong proficiency with Microsoft Outlook, Excel, Word and PowerPoint
Experience coordinating calendars, meetings and travel
Strong written and verbal communication skills
Excellent organizational and proofreading skills
Ability to manage multiple priorities and deadlines
Demonstrated discretion when handling confidential information
Ability to work independently and exercise sound judgment
Preferred Experience
Previous support of senior or executive-level leadership
Experience developing professional presentations and leadership materials
Experience coordinating complex meetings, events or projects
Experience working within a growing or rapidly changing organization
Bachelor's degree or equivalent combination of education and professional experience
The Right Fit
You are the person people trust when something important needs to get done correctly.
You stay organized when priorities shift, recognize details others may overlook and understand the importance of protecting a leader's time. You are comfortable working independently but know when to ask questions or escalate an issue.
Most importantly, you take ownership. When something lands with you, leadership can trust that it will be handled thoughtfully, accurately and on time.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.