About this opportunity
Florida Jobs lists this EXECUTIVE ASSISTANT I opportunity in tallahassee, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
EXECUTIVE ASSISTANT IThis open competitive advertisement is for a Career Service position located at Central Office in the Office of the Secretary, Communications/Public Affairs. The purpose of this position is to manage and coordinate complex administrative, secretarial, and managerial functions for the Offices of Communications and Legislative Affairs, ensuring efficient office operations, supporting directors, handling special projects, and maintaining a positive organizational image.Job duties include serving as an office manager for the Offices of Communications and Legislative Affairs, reporting directly to the Communications Director. The incumbent will perform a variety of complex secretarial, administrative, and overall managerial duties. This includes maintaining the Public Affairs and Legislative Affairs Directors calendar, answering phones and screening incoming calls, assisting the Secretary's Office Executive Staff, coordinating travel, speaking engagements and related commitments, reviewing and evaluating procedures, serving as the Office Manager, coordinating assignments to other support staff, establishing and maintaining suspense files, responsible for administrative and purchasing activities, organizing and maintaining inventory, developing and maintaining records management systems, performing review of invoices, responsible for special assignments and projects, monitoring selected topics, reviewing correspondence and other inquiries, assisting in preparing and maintaining briefing materials, tracking subscription services, providing backup coverage, cultivating a positive organizational public image, establishing, maintaining, and managing a comprehensive system of office files, drafting correspondence, written materials, and letters, and assisting with special events.Benefits include paid vacation, sick leave, and holidays; comprehensive health insurance and life insurance with accidental death and dismemberment benefits; supplemental dental, vision, life, disability, and hospitalization insurance; tuition-free college courses; and retirement plans with the Florida Retirement System: Pension Plan, Investment Plan, Deferred Retirement Option Program, and Deferred Compensation.Requirements include the ability to work independently, understand and apply applicable rules, regulations, policies, and procedures, plan, organize, and coordinate work assignments, communicate effectively, and establish and maintain effective working relationships with others.Additional information includes a background screening requirement, employment eligibility, support of a drug-free workplace, and veterans' preference.
Who can apply
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